Purchasing / Central Supply Clerk

Full Time - 8-hour shifts

Starting Rate: $15.00-$17.00 Depending on Experience

Benefits: Fulltime Eligible Staff

• 403b retirement with Match
• Health
• Dental
• Vision
• Life
• Short Term Disability
• Long Term Disability
• Accident
• Critical Illness
• Paid Time Off
• Holiday Pay
• Employee Referral Bonus
• Wellness Center Free Membership
  
  
  

Job Summary:

Position Overview

Holy Angels is seeking a dependable, detail-oriented Buyer / Central Supply Clerk to support inventory and purchasing operations across our campus. This role is responsible for ordering, receiving, stocking, tracking, and distributing supplies—including Medical Supplies, Housekeeping, Laundry, and Personal Goods—to Dorms, Group Homes, and On-Campus departments.

The ideal candidate will possess strong computer skills, including Excel proficiency, and will be comfortable working within purchasing and inventory systems. Accuracy, documentation discipline, and the ability to analyze inventory data are essential, along with a commitment to maintaining a clean, compliant warehouse environment and respectful communication with residents and staff.

Key Responsibilities

• Submit, track, and reconcile purchase requests using approved systems (e.g., Amazon Business, NetSuite), ensuring complete and accurate electronic documentation
• Utilize Excel spreadsheets and inventory systems to track purchases, inventory levels, usage trends, and reorder thresholds
• Receive, inspect, and electronically log deliveries; verify packing slips, invoices, and quantities, and report discrepancies
• Organize and maintain inventory storage areas with proper labeling, rotation, cleanliness, and system-based tracking
• Monitor stock levels using reports and spreadsheets; proactively notify supervisor of replenishment needs
• Fulfill departmental supply requests and document distribution using computerized logs
• Conduct quarterly and annual physical inventory counts and reconcile results using Excel and inventory software
• Maintain procurement, inventory, and audit records in both electronic and paper formats
• Assist staff with purchasing procedures, system navigation, and supply request workflows
• Maintain a clean, safe, and audit-ready warehouse environment in compliance with Medicaid, grant, and internal control standards
  
  
  

Working Conditions & Hazards

• Well-lighted, well-ventilated work areas; may be exposed to odors and physical strain from lifting and moving supplies
• Potential exposure to infection or bodily injury due to interaction with individuals with intellectual and developmental disabilities
  
  
  

Equipment Used

• Computers, inventory and purchasing software, Microsoft Office applications (including Excel), copiers, fax machines, scanners, and 10-key calculators
  
  
  

Qualifications

• High school diploma or equivalent required
• Required: Demonstrated computer proficiency, including Microsoft Excel (data entry, basic formulas, sorting/filtering, and inventory tracking)
• 2–3 years of experience in purchasing, inventory control, warehouse operations, or administrative support preferred
• Strong organizational, documentation, and time-management skills
• Ability to accurately process invoices, purchase documentation, and inventory records
• Analytical mindset with strong attention to detail and data accuracy
• Excellent communication and interpersonal skills
• Ability to work independently while coordinating across multiple departments
• Ability to lift up to 50 lbs and possess a valid driver’s license
  
  
  

Work Environment:

• Must be able to work with individuals with developmental disabilities
  
  
  

Physical Demands:

• Walk, stand, sit, push, pull, stoop, kneel, crouch, reach, use hands and lift up to 50lbs, 2/3’s of the time
  
  
  

Requirements:

• Drug Screen
• Criminal Background Check
• Driver’s License Check