Accounts Payable

Job Overview: The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of vendor invoices, employee expense reports, and payments. This role maintains strong vendor relationships, ensures compliance with internal policies and accounting standards, and supports the overall efficiency of the finance team.

Key Responsibilities:

• Process a high volume of vendor invoices accurately and on time, including matching, batching, and coding invoices.


• Working with an outside vendor, implement a new system to digitize and automate the entire invoice cycle including configuring Approval Workflow 


• Prepare and execute weekly payment runs (ACH, wire, check).


• Verify and reconcile vendor statements; resolve invoice discrepancies and payment issues promptly.


• Maintain vendor records and ensure proper documentation for audit purposes.


• Respond to internal and external inquiries regarding invoice and payment status.


• Review and process employee expense reports in accordance with company policies.


• Assist with month-end closing activities, including AP accruals and account reconciliations.


• Ensure compliance with company policies and internal controls.


• Collaborate with Procurement and other departments to ensure proper PO/invoice matching and expense coding.


• Support audits by providing documentation and responding to requests.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.


• Previous experience automating invoices using an outside vendor 


• 2 years of accounts payable or general accounting experience.


• Proficiency with accounting software/ERP systems and excel.


• High attention to detail and accuracy.


• Excellent communication and organizational skills.


• Ability to work both independently and collaboratively in a fast-paced environment.


• Ability to manage multiple priorities and meet tight deadlines.

Preferred Skills:

• Experience in a shared services or high-volume AP environment.


• Knowledge of 1099 reporting requirements.


• Ability to handle confidential information with integrity.

Work Environment:

• Full-time, on-site position.


• Collaborative, fast-paced, and results-driven environment.