What are the responsibilities and job description for the Accounts Payable Specialist position at J. Derenzo Companies?
Summary
J. Derenzo Co. is seeking a detail-oriented and motivated Accounts Payable Specialist to join our accounting team. This role is ideal for individuals looking to start their career in accounting within the dynamic construction industry. The successful candidate will assist in processing invoices, reconciling vendor statements, and supporting the financial operations of our business.
About the Role
The Accounts Payable Specialist will play a crucial role in ensuring the accuracy and efficiency of our financial operations.
Responsibilities
- Review and verify invoices and purchase orders for accuracy and completeness
- Match invoices to internal purchase orders and delivery receipts
- Code invoices according to company chart of accounts and enter data into Timberscan and Sage 300 CRE
- Prepare and process check runs and electronic payments
- Reconcile vendor statements and resolve discrepancies
- Maintain organized files of invoices, purchase orders, and payment records
- Communicate with vendors regarding payment status and documentation
- Assist with month-end closing and reporting tasks
- Support administrative tasks as needed
Qualifications
- Minimum of 2 years of experience in accounts payable or a related accounting function
- Must have a strong work ethic
- Must be well organized and a self-starter
- Must be able to follow standard filing procedures
- Detail oriented, professional attitude, reliable
- Proficiency in Microsoft Excel and Word
- Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred
- Possess strong organizational and time management skills
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Exceptional verbal and written communication skills, with the ability to clearly convey information across teams and stakeholders.
- Ability to work independently, with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Required Skills
- Proficiency in Microsoft Excel and Word
- Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred
- Strong problem-solving skills
- Exceptional verbal and written communication skills
Preferred Skills
- Experience in accounts payable or a related accounting function
- Knowledge of basic accounting principles