Bookkeeping Clerk - Medellin

Position Overview

The Bookkeeping Clerk supports JITECH's Finance department by maintaining accurate accounting records and ensuring complete financial tracking throughout the project lifecycle. This role is responsible for monitoring customer purchase orders, change orders, invoicing activities, payment tracking, and billing reconciliation to ensure all project related financial transactions are properly accounted for and aligned with approved customer scope and documentation.

Working closely with the Director of Finance, Controller, and Project Controls teams, the Bookkeeping Clerk helps maintain financial accuracy, operational visibility, and organized accounting documentation across all active projects. This position also supports the proactive identification and resolution of billing discrepancies, missing scope, and reconciliation issues.

Key Responsibilities

Project Billing and Financial Tracking

Maintain and track customer purchase orders, approved change orders, invoicing records, payments, and outstanding balances throughout the project lifecycle within accounting systems

Prepare and issue customer invoices in accordance with approved project scope and billing schedules.

Perform customer billing reconciliations to ensure invoicing aligns with approved purchase orders, change orders, and contractual documentation.

Monitor project financial activity to verify all approved scope is accurately invoiced and accounted for.

Identify and communicate discrepancies related to customer scope, invoicing, payments, or reconciliation records.

Maintain visibility into billed versus unbilled project scope and outstanding customer balances.

Bookkeeping and Financial Administration

Maintain accurate and current accounting records in accordance with company financial procedures.

Track accounts payable and accounts receivable activities to support accurate financial reporting and timely follow-up.

Add and organize vendor invoices and supporting financial documentation within accounting systems.

Perform bank reconciliations.

Maintain organized digital and physical accounting records for reporting, audit, and operational purposes.

Support the Director of Finance and Controller by maintaining accurate financial data and organized documentation.

Financial Coordination and Support

Coordinate with Project Delivery, Sales, and Finance teams to verify project billing information and approved scope documentation.

Assist with customer billing inquiries and reconciliation requests.

Identify inconsistencies, missing information, or financial risks and communicate findings to finance leadership.

Ensure accounting records, invoices, and supporting files remain updated and accessible for operational use.

Qualifications

• Associate degree or higher in Accounting, Finance, Business Administration, or a related field is preferred.

• Minimum 2 to 4 years of experience in bookkeeping, project accounting, billing coordination, accounts receivable, or financial administration roles.

• Experience managing project-based billing, purchase orders, change orders, invoicing, and customer billing reconciliation processes.

• Experience within the structural steel, construction, engineering, or project-based services industry is considered an asset.

• Proficiency in Microsoft Office, including Excel and Outlook.

• Experience with bookkeeping or accounting software such as Sage or equivalent systems.

• Proficiency in Microsoft Teams and Microsoft Planner is considered an asset.

• Excellent written and spoken English communication skills.

Key Competencies

• Strong attention to detail and financial accuracy.

• Strong analytical and reconciliation skills.

• High level of accountability and ownership.

• Organizational and recordkeeping discipline.

• Ability to identify and communicate discrepancies proactively.

• Ability to manage multiple priorities and meet deadlines.

• Professionalism and confidentiality when handling financial information.

• Collaborative and team oriented mindset.