TRAINING AND FACILITATION COORDINATOR

Training and Facilitation Coordinator

Location: Norfolk Naval Shipyard, Portsmouth, Virginia (On-Site)
Company: JIRACOR LLC
Security Clearance: Active Secret Security Clearance Required

Position Overview

JIRACOR LLC is seeking a highly organized and proactive Training and Facilitation Coordinator to support the planning, coordination, and execution of Government training programs conducted at Norfolk Naval Shipyard. The successful candidate will oversee the logistical and operational aspects of multi-week training events supporting up to 80 participants, ensuring all training activities are executed efficiently and professionally.

This position serves as the primary coordinator for training logistics, scheduling, facilities, instructor support, and participant management while maintaining close collaboration with Government personnel, Subject Matter Experts (SMEs), and internal program staff.

This is a full-time, on-site position located at Norfolk Naval Shipyard in Portsmouth, Virginia.

Key Responsibilities

Training Program Coordination

• Coordinate all logistical aspects of Government-sponsored training programs supporting up to 80 participants.
• Plan, organize, and execute multiple concurrent training events while ensuring schedules and milestones are met.
• Serve as the primary point of contact for training participants, instructors, Government representatives, and support personnel.
• Ensure training events are executed professionally, efficiently, and in accordance with Government requirements.

Facility and Venue Coordinator

• Coordinate classrooms, conference rooms, and training facilities to support scheduled events.
• Ensure facilities are properly configured with seating, audiovisual equipment, internet connectivity, and required resources.
• Coordinate room layouts, access requirements, and facility readiness.
• Troubleshoot facility and audiovisual issues to minimize disruptions.

Instructor and Schedule Management

• Develop and maintain detailed training schedules.
• Coordinate Subject Matter Expert (SME) availability and classroom assignments.
• Arrange instructor travel, lodging, and logistical support as required.
• Resolve scheduling conflicts while maintaining uninterrupted training operations.
• Communicate schedule updates to instructors, participants, and Government personnel.

Training Materials Management

• Coordinate the preparation, organization, distribution, and inventory of training materials.
• Maintain current versions of presentations, student guides, handouts, and electronic course materials.
• Ensure training documentation reflects the latest approved curriculum.
• Coordinate updates with instructional designers and SMEs.

On-Site Training Support

• Provide on-site administrative and operational support throughout each training session.
• Coordinate participant check-in and attendance.
• Serve as the liaison between Government representatives, instructors, students, and facility personnel.
• Respond to and resolve logistical issues as they arise.

Program Administration

• Track training schedules, attendance, course evaluations, and completion records.
• Monitor budgets associated with training facilities, audiovisual equipment, and related expenses.
• Prepare post-training reports identifying accomplishments, lessons learned, participant feedback, and recommendations for continuous improvement.
• Maintain organized records in accordance with Government and company requirements.

Qualifications:

• Bachelor’s degree in business administration, Education, Training & Development, Organizational Development, or a related field. Equivalent relevant experience may be considered in lieu of a degree.
• Minimum of five (5) years of experience coordinating Government, military, or corporate training programs.
• Experience supporting multi-week training events involving multiple instructors and participants.
• Experience coordinating schedules, facilities, logistics, and instructional resources.
• Experience working with Government personnel and Subject Matter Experts (SMEs).

Required Qualifications

• Active Secret Security Clearance
• Ability to work on-site daily at Norfolk Naval Shipyard in Portsmouth, Virginia
• Ability to obtain and maintain all required base access credentials
• Ability to travel as required (approximately 20%)

Knowledge, Skills, and Abilities

• Excellent organizational and project coordination skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Outstanding written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Experience using scheduling and project management software.
• Ability to coordinate multiple stakeholders while maintaining strict deadlines.
• Familiarity with audiovisual equipment and basic troubleshooting.
• Ability to handle sensitive information with professionalism and discretion.

Why Join JIRACOR?

At JIRACOR, you will join a growing team dedicated to supporting our nation's defense through innovative engineering, logistics, training, and technology solutions. We value integrity, collaboration, customer service, and continuous improvement while providing opportunities for professional growth in support of critical Department of Defense missions.

Equal Employment Opportunity

JIRACOR LLC is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran.