Recruiter

Department: Human Resources (HR)

Job Title: HR Recruiter

Schedule: Full-time, 100% onsite

Shift Schedule: Monday–Friday, standard business hours based on business needs

Hours: 40 hours per week

Overview

The HR Recruiter is responsible for supporting recruitment, candidate coordination, pre-employment screening, onboarding, and related HR administrative activities. This role supports a smooth hiring and onboarding process for candidates, new hires, hiring managers, and HR partners in a fast-paced environment.

Job Duties & Responsibilities

Recruitment & Candidate Coordination

• Support recruitment for hourly, administrative, technical, and professional positions.
• Review applications, screen candidates, and coordinate next steps with hiring managers.
• Schedule and coordinate phone, virtual, and onsite interviews with candidates and interview panels.
• Manage candidate communication, including confirmations, reminders, logistics, and follow-ups.
• Post, update, monitor, and close jobs in ADP and external platforms.
• Maintain accurate candidate records, hiring statuses, interview notes, and recruitment trackers.
• Prepare interview packets and scorecards and coordinate onsite interview logistics.
• Provide regular hiring updates to HR, hiring managers, and other stakeholders.

Background Check & Pre-Employment Screening Support

• Initiate and track background checks, drug screens, and other pre-employment requirements.
• Follow up with candidates and vendors to ensure timely completion.
• Maintain required documentation and escalate delays or issues as needed.
• Confirm pre-employment completion before onboarding and start dates.

Onboarding Support

• Support onboarding by coordinating start dates, required documents, and pre-hire communication.
• Assist with onboarding materials, new hire packets, orientation documents, and HR forms.
• Track onboarding task completion in ADP or other HR systems.
• Partner with HR, training, safety, IT, security, and hiring managers to ensure first-day readiness.
• Support orientation logistics, attendance tracking, and onboarding documentation.

Career Fair & Recruitment Event Support

• Assist with job fairs, career fairs, hiring events, and campus recruiting events.
• Prepare event materials, sign-in sheets, flyers, QR codes, and candidate tracking documents.
• Represent the company professionally and support post-event candidate follow-up.

Temp-to-Permanent Conversion Support

• Track temporary employee conversion eligibility, documentation, and approval status.
• Coordinate conversion meetings with HR, hiring managers, and agency partners.
• Support HRIS updates and communication related to temp-to-permanent transitions.

General HR Administrative Support

• Support recruitment reporting, headcount tracking, onboarding tracking, and hiring activity updates.
• Maintain trackers, prepare documents, support HR communications, and assist with invoice submissions.
• Respond to routine candidate, new hire, and employee inquiries professionally.
• Maintain confidentiality and follow all HR policies, company procedures, and compliance requirements.

Key Requirements & Competencies

• Associate’s degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience will be considered. Master's degree preferred.
• 1–2 years of recruitment, onboarding, HR coordination, staffing, or administrative experience preferred.
• High-volume recruiting, manufacturing staffing, or agency coordination experience is a plus.
• Strong organisation, scheduling, communication, and follow-through skills.
• Ability to manage multiple open roles, onboarding tasks, and changing priorities.
• Strong attention to detail with the ability to maintain accurate records, trackers, and documentation.
• Strong Microsoft Excel proficiency required, including maintaining trackers, updating reports, filtering data, using formulas, and organising hiring information.
• Proficiency in Microsoft Office, Word, Outlook, and PowerPoint.
• Experience with ATS/HRIS systems such as ADP, UKG, Workday, or similar platforms preferred.
• Ability to handle confidential information with discretion.
• Reliable, responsive, and able to work onsite full-time.
• Must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Place of Job in the Organizational Structure

Reports to: Senior HR Manager and HR Business Partner