What are the responsibilities and job description for the Purchasing Intern position at Jinko U.S.?
Overview
The Purchasing Intern will support the Procurement/Purchasing team with sourcing activities, vendor communication, order tracking, procurement reporting, and administrative support. This role is ideal for a student or recent graduate interested in supply chain, procurement, business operations, or vendor management. The intern will gain hands-on experience in RFx processes, purchase order tracking, vendor coordination, and procurement data analysis.
Job Duties & Responsibilities
RFx Management & Sourcing Support
- Assist in preparing, distributing, and tracking Requests for Quotation (RFQ), Requests for Proposal (RFP), and Requests for Information (RFI).
- Compile, organize, and maintain vendor responses for procurement team review.
- Support bid analysis by summarizing pricing, payment terms, delivery timelines, and compliance requirements.
- Assist in comparing supplier submissions to support sourcing and purchasing decisions.
Vendor Follow-Up & Communication
- Follow up with vendors regarding outstanding quotations, order confirmations, delivery schedules, and required documentation.
- Maintain clear and accurate records of vendor communications and follow-up activities.
- Assist in coordinating vendor meetings, calls, and internal procurement discussions.
- Support timely communication between vendors and internal departments.
Order Tracking & Procurement Administration
- Monitor open purchase orders and update order tracking logs on a daily basis.
- Work with internal stakeholders, including Finance, Operations, Warehouse, and other departments, to confirm delivery status and resolve discrepancies.
- Assist in reconciling invoices against purchase orders and flag any pricing, quantity, or delivery variances for review.
- Support general purchasing documentation, filing, and administrative tasks.
Data Collection & Reporting
- Gather, clean, and maintain procurement-related data in internal systems and spreadsheets.
- Prepare regular procurement status reports, tracking sheets, and dashboards for management review.
- Support the tracking of procurement metrics such as cost savings, vendor lead time, purchase order cycle time, and supplier performance.
- Assist with data analysis to identify trends, delays, and improvement opportunities within the purchasing process.
Key Requirements & Competencies
- Currently pursuing or recently completed a degree in Supply Chain Management, Business Administration, Operations Management, Finance, Logistics, or a related field.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel, Word, and PowerPoint; experience with data tracking or dashboards is a plus.
- Strong communication and follow-up skills.
- Ability to work with vendors and internal teams in a professional manner.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Basic understanding of purchasing, procurement, supply chain, or vendor management is preferred.
- Willingness to learn procurement systems, processes, and business workflows.
Preferred Qualifications
- Prior internship, coursework, or project experience in procurement, supply chain, logistics, or business operations.
- Experience working with spreadsheets, purchase orders, vendor quotes, or invoice tracking.
- Familiarity with ERP systems or procurement software is a plus.
Place of Job in the Organizational Structure
The Purchasing Intern will report to the Purchasing/Procurement Manager or assigned procurement team lead and will work closely with the Purchasing, Finance, Operations, and Warehouse teams.