Human Resources Coordinator

Department: Human Resources (HR)

Job Title: Part-Time HR Coordinator (20 hours per week) 100% Onsite

Overview:

The Part-Time HR Coordinator provides primary support to the HR team with a strong focus on recruitment coordination. This role is responsible for ensuring a smooth and timely hiring process by coordinating interviews, communicating with candidates, supporting job posting administration, tracking hiring activity, and assisting with background check completion. The HR Coordinator also supports recruiting events and other HR operational tasks as needed, while maintaining confidentiality and professionalism.

Job Duties & Responsibilities:

• Recruitment coordination (primary responsibility):
• Coordinate interview scheduling across hiring managers, panel members, and candidates (phone, virtual, and onsite).
• Manage candidate communications (confirmations, reminders, directions, interview logistics, and follow-ups).
• Support job posting administration in ADP and external platforms; monitor postings and update as needed.
• Maintain accurate candidate records and status updates in the ADP; ensure timely movement through hiring stages.
• Prepare interview packets/scorecards and coordinate interview room logistics when onsite interviews occur.
• Background check & pre-employment screening support:
• Initiate and track background checks and drug screens (as applicable), follow up with candidates/vendors, and ensure completion timelines are met.
• Maintain documentation and ensure required forms are completed and filed appropriately.
• Career fair & recruitment event preparation:
• Assist with planning and execution of recruiting events (materials, booth setup needs, candidate sign-in sheets, QR codes/flyers, and post-event follow-up tracking).
• Temp-to-Jinko conversion support (as needed):
• Track conversion eligibility and required documentation, coordinate conversion meetings, and support HRIS updates for status/position changes.
• Provide general HR administrative support as needed (document preparation, invoice submission, trackers, routine employee inquiries, and HR communications support).
• Maintain confidentiality of employee and candidate information and follow HR policies and compliance requirements.

Key Requirements & Competencies:

• Education: Associate’s degree or currently pursuing a bachelor’s degree in HR, Business Administration, or related field preferred (or equivalent experience).
• Experience: 1 year of administrative, scheduling, coordination, or HR support preferred; high-volume hiring experience is a plus.
• Strong scheduling, organization, and follow-through skills with the ability to manage multiple open roles simultaneously.
• Excellent written and verbal communication with a professional, customer-service mindset.
• High attention to detail and ability to maintain accurate records and trackers.
• Proficiency in MS Office (Excel, Word, Outlook); comfort with ATS/HRIS systems (e.g., ADP, UKG, Workday, etc.) preferred.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Reliable, responsive, and able to work in a fast-paced environment with changing priorities.

Place of Job in the Organizational Structure:

• Reports to: Senior HR Manager and the HR Business Partner