Payroll Administrator/HR Coordinator

Job Overview

This position is responsible for performing Payroll and HR related duties on a professional level and works closely with senior management in supporting managers at various locations. This position carries out responsibilities in the following functional areas: payroll and benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance.

Essential Functions

1. Analyzes, prepares and inputs payroll data to include garnishments, PTO, Sick Time, insurance and retirement deductions. Utilizes automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
2. Reviews electronic time cards for completeness and accuracy and contacts supervisors for missing or inaccurate entries.
3. Prepare weekly payroll.
4. Weekly certified payroll review and reporting.
5. Maintains compliance with federal, state and local employment laws and regulations, and recommended best practices. Reviews policies and practices to maintain compliance.
6. Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources and employment law.
7. Conducts and/or coordinates various employee training programs related to onboarding, professional development or specifically requested training.
8. Conducts background checks and employee eligibility verifications.
9. Administers various human resource plans and procedures for all company personnel; assist in the development and implementation of policies and procedures, maintain employee handbook.
10. Prepares and sets meetings designed to help employees obtain information and understanding of company benefits. Ensures distribution of required employee notices.
11. Verifies monthly premiums for all group insurance policies and resolve discrepancies with carriers.
12. Review and respond to unemployment claims with appropriate documentation.
13. Develops and maintains affirmative action program, file EEO-1 report annually and maintain records, reports and logs to conform to EEO regulations.
14. Assist with worker compensation claim management, compile data for annual submission of OSHA log.
15. Handles employee relations issues, appropriately referring them to senior management.
16. Maintain human resource information system and compile reports as needed.
17. Other duties and ad hoc reporting as assigned.

Competencies

1. Excellent verbal and written communication skills.
2. Excellent interpersonal and conflict resolution skills.
3. Excellent organizational skills and attention to detail.
4. Strong analytical and problem-solving skills.
5. Ability to act with integrity, professionalism and confidentiality.
6. Thorough knowledge of employment-related laws and regulations.

Work Environment

This position operates in an administrative office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, stoop, bend and sit. This job requires employees to lift at least 25 pounds infrequently.

Education and Experience

High School Diploma/GED required, Associates Degree or higher in Business Administration or related field preferred. Minimum of at least 3 years of experience with payroll systems and related software programs.