Executive Assistant

Position Overview: The Executive Assistant serves as a trusted partner and gatekeeper who provides high-level executive support to the President & CEO, ensuring priorities and workflows are managed effectively. This role manages sensitive information, facilitates decision-making, and serves as a key liaison between the President & CEO and internal/external stakeholders.

Additionally, the Executive Assistant manages the Executive Office and Reception function.

Reports To: President & CE

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FLSA Status: Non-exem

pt
Salary Range: $80,000 - $100,

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ESSENTIAL DUTIES AND RESPONSIBILI

• TIESProvides comprehensive administrative support to the President & CEO, including managing complex and dynamic calendars, preparing expense reports and purchase orders, managing email correspondence, drafting confidential communications, and coordinating detailed travel itineraries and age
• ndasManages calendars and calls for the President & CEO, prioritizing requests and handling sensitive information with the highest level of discre
• tionPrioritizes and routes critical, strategic, and institutionally significant information to ensure timely review and decision-ma
• kingCoordinates with the senior leadership team to schedule meetings, track action items, and follow up on outstanding delivera
• blesLeads meetings and coordinates company-wide tasks & events with the other administrative assistants in the com
• panyServe as a point of contact for JFKIAT’s parent company, Schiphol USA & Royal Schiphol G
• roupPlans and organizes company-wide events, including holiday celebrations, company outings, and executive and senior leadership meetings and confere
• ncesOversees operations of the Executive Office, including the Visitor Center and subcontracted staff, while fostering an efficient and positive work environ
• mentSchedules, prepares for, and attends internal meetings; develops agendas and tracks follow-up action i
• temsAdditional administrative tasks include compiling and preparing monthly reports, including data analysis, graphs, and presentations; managing conference room scheduling and coordinating associated billing as needed, ordering and maintaining inventory of Executive Office supplies, coordinating and managing company gift-giving initiatives, maintaining and reconciling a petty cash account, managing invoice processing for the Executive Office, troubleshooting and coordinating maintenance for office equipment, coordinating visitor logistics, including security clearances & maintaining and updating corporate contact l

ists
MINIMUM QUALIFICA

TIONSEducation, Training, and Exper

• ienceBachelor’s degree preferred; Associate degree req
• uired8 to 10 years of administrative experience at an executive level pref
• erredExperience in an airport environment pref

erredSpecial Require

• mentsMust be able to pass a criminal background check and obtain and maintain federally mandated security Clearances required to work at an air

port.
KNOWLEDGE, SKILLS, AND ABI

LITIESKno

• wledgeProficient in Microsoft Office applic
• ationsUnderstanding of corporate structure, operations, and strategic prio
• ritiesFamiliarity with business terminology, executive-level communication norms, and decision-making pro
• cessesKnowledge of project management concepts and wor
• kflowsUnderstanding of financial basics (budgets, reports,
• KPIs)Understanding of corporate structure, operations, and strategic prio

rities

• 
  SkillsStrong administrative, organizational, and customer service skills with the ability to manage calendars, prioritize high-volume tasks, and multitask effectively in fast-paced envir
• onmentsExcellent written and verbal communication skills for engaging internal and external stakeholders, complemented by strong problem-solving, conflict management, negotiation abilities, and emotional intel
• ligenceDemonstrates professionalism, discretion, and diplomacy when handling sensitive situations with minimal supe
• rvisionActive learning: Understand the implications of new information for both current and future problem-solving and decision
• -makingActive listening: Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriat
• e timesTime management: Manage one’s own time or the time of
• othersCoordination with others: Adjust actions in relation to others'
• actionsJudgement and decision making: Consider the relative costs and benefits of potential actions to choose the most appropri

ate one
A

• bilitiesAbility to exercise sound judgment and initiative in managing complex assignments, analyzing information, and delivering executive-level recomme
• ndationsAbility to provide proactive executive support, interact professionally at all levels, and serve as an effective ga
• tekeeperAbility to manage logistics, produce executive-level materials, and perform with discretion, accuracy, adaptability, and effectiveness under
• pressureComprehend oral information: Listen to and understand information and ideas presented through spoken words and s
• entencesSpeak: Communicate information and ideas in speaking so others will un
• derstandComprehend written information: Read and understand information and ideas presented in
• writingWrite: Communicate information and ideas in writing so others will un
• derstandRecognize problems: Tell when something is wrong or is likely to
• go wronReason to solve problems: Apply general rules to specific problems to produce answers that ma
• ke senseMake sense of information: Quickly make sense of, combine, and organize information into meaningful

patternsPHYSICAL CONDITIONS/WORK ENV

IRONMENTThe Americans with Disabilities Act prohibits discrimination against a qualified individual with a disability. To be qualified for this position an individual must meet the following standards and/or be able to perform the essential functions and activities. The physical activities for this position involve pulling, pushing, and standing, sitting, stooping, walking, crouching, kneeling, and jumping. While performing the duties of this job, the employee is regularly required to travel from floor to floor and in varying outdoor weather conditions. An individual in this position may be required to lift and/or move more than 10 pounds. The essential sensory and communicative activities include feeling, hearing, and vision abilities to include close vision, distance vision, peripheral vision, depth perception and the ability to adjus