Human Resources Associate

Essential Duties and Responsibilities

• Assists with recruitment activities, onboarding processes, employment verifications, background screenings, and other pre-employment requirements.
• Provides daily support to caregivers regarding benefits, payroll, HR systems, and employment-related inquiries, including assistance with 403(b) plans, Paycom, WellSky, employment verification requests, immigration letters, and other employee needs.
• Serves as a backup for recruiting, onboarding, and new employee orientation functions.
• Supports compliance with agency policies, procedures, and applicable federal, state, and local regulations.
• Processes caregiver terminations in accordance with agency policies and termination procedures.
• Participates in compliance audits, accreditation surveys, site visits, and regulatory reviews as required.
• Maintains tracking systems to monitor employee licensure, certifications, competency requirements, health screenings, and performance evaluations to ensure regulatory compliance.
• Maintains and monitors Agency for Health Care Administration (AHCA) screening requirements and records.
• Maintains Form I-9 documentation and conducts periodic audits to ensure compliance with federal employment eligibility requirements.
• Handles employee communications, notifications, and documentation related to HR policies, compliance requirements, and personnel matters.
• Coordinates and processes caregiver performance evaluations and maintains related records.
• Assists with HR projects and process improvement initiatives, including electronic system implementations, personnel file audits, compliance reviews, and records management projects.
• Maintains confidentiality of employee information and personnel records in accordance with HIPAA and agency policies.
• Performs other duties and special projects as assigned.

Job Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Associates degree from an accredited college/university preferred. HR certifications a plus.
Experience
Minimum of three (2) years of experience in onboarding functions in Human Resources. Specific experience in nonprofit, healthcare, or home health care is highly recommended.
Knowledge and Skills
Proven ability to establish and maintain quality relationships with internal and external contacts. Detail-oriented and highly organized to ensure proper processing of data and recordkeeping to ensure compliance. Excellent communication and presentation skills. Computer knowledge should include proficiency in Microsoft Office, HRIS, Timekeeping, and other relevant software applications.