What are the responsibilities and job description for the Accounts Payable Clerk position at Jetz Service Co., Inc.?
Job Description
Position Summary: The Accounts Payable Specialist will oversee the processing and troubleshooting of accounts payable activities, including invoice verification, reconciliation, and vendor communication. This role requires proficiency in utilizing financial systems such as Acumatica and DocuWare, as well as a strong ability to collaborate across departments to resolve issues and optimize processes.
Core Responsibilities:
Serve as the key resource for accounts payable, invoice processing and troubleshooting.
Process invoices and related documentation using Acumatacia and DocuWare systems, acting as a power user for DocuWare's Accounts Payable folder.
Research vendor accounts, investigate and resolve inquiries related to invoices and payments.
Reconcile vendor statements and correct discrepancies promptly.
Prioritize invoices based on cash discount potential and payment terms.
Code invoices accurately to appropriate general ledger accounts.
Manage rush items effectively and ensure timely processing.
Monitor invoice approval workflow and aging to ensure adherence to payment timelines; troubleshoot aging issues as needed.
Collaborate closely with the Parts Manager on Purchase Orders, invoices, and credit memos, addressing any 3-way match issues related to parts and equipment purchases.
Administer the master vendor list, oversee new vendor setup, W-9 forms, and related filing systems.
Process petty cash reports across all branch offices, ensuring compliance with company expense guidelines; collaborate with the Vice President of Operations during the review process.
Maintain confidentiality and always protect company information.
Drive continuous improvement initiatives in accounts payable to reduce costs and enhance reporting capabilities.
Employee initials _______
Participate in the preparation of the company’s annual operating budget, providing support to budget owners as required.
Contribute to cross-functional teams and special projects as assigned
Company Description
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.
Position Summary: The Accounts Payable Specialist will oversee the processing and troubleshooting of accounts payable activities, including invoice verification, reconciliation, and vendor communication. This role requires proficiency in utilizing financial systems such as Acumatica and DocuWare, as well as a strong ability to collaborate across departments to resolve issues and optimize processes.
Core Responsibilities:
Serve as the key resource for accounts payable, invoice processing and troubleshooting.
Process invoices and related documentation using Acumatacia and DocuWare systems, acting as a power user for DocuWare's Accounts Payable folder.
Research vendor accounts, investigate and resolve inquiries related to invoices and payments.
Reconcile vendor statements and correct discrepancies promptly.
Prioritize invoices based on cash discount potential and payment terms.
Code invoices accurately to appropriate general ledger accounts.
Manage rush items effectively and ensure timely processing.
Monitor invoice approval workflow and aging to ensure adherence to payment timelines; troubleshoot aging issues as needed.
Collaborate closely with the Parts Manager on Purchase Orders, invoices, and credit memos, addressing any 3-way match issues related to parts and equipment purchases.
Administer the master vendor list, oversee new vendor setup, W-9 forms, and related filing systems.
Process petty cash reports across all branch offices, ensuring compliance with company expense guidelines; collaborate with the Vice President of Operations during the review process.
Maintain confidentiality and always protect company information.
Drive continuous improvement initiatives in accounts payable to reduce costs and enhance reporting capabilities.
Employee initials _______
Participate in the preparation of the company’s annual operating budget, providing support to budget owners as required.
Contribute to cross-functional teams and special projects as assigned
Company Description
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.
Jetz specializes in supplying top of the line Coin/Card Operated computerized laundry equipment, as well as in-unit domestic laundry equipment to multi-family apartment buildings, condominium buildings, senior citizen communities, college student housing, hotels, motels, trucking plazas, campgrounds and resorts.