Operations Manager

As key partner to the Executive Director, oversees the day-to-day operations of campus offices and facilities, ensuring that employees have the environment and equipment they need for optimal performance in their roles. Promotes a positive and inclusive campus culture by partnering with campus and campus support team leaders to encourage team building, identify and escalate potential issues and maintain mission focus. Provides administrative support to Executive Director and campus leaders.

PRIMARY RESPONSIBILITIES:

Campus Operational Leadership

• Implement and maintain campus office operations and procedures, partnering with appropriate leaders to respond to changing priorities.
• Maintain consistent awareness of operations and make recommendations that increase efficiency ,maximize operational budget and nurture team culture.
• Procure and maintain printers and other office equipment, including working with vendors and suppliers and assisting staff with use and troubleshooting of equipment.
• Maintain campus calendar and schedule meetings and team events.
• Set up and maintain databases and filing systems, including office and vendor contact lists.
• Manage local facility needs, ensuring all spaces are appropriately cleaned and maintained.
• Order all supplies and maintain inventory, anticipating needs based on scheduled campus activities.
• Field incoming calls and correspondence, supporting staff with shipping and mailing needs.
• Partner with finance to manage all local accounting activities (e.g. deposits, check requests) and serve as local point of contact for questions regarding accounting processes and procedures.
• Partner with IT leadership and designated vendors on all campus and staff hardware, software, and network needs.
• Partner with HR to onboard new hires, support implementation of talent and culture initiatives locally and handle other staff-related matters.

Partner to the Executive Director

• Support Executive Director with Board meeting scheduling and planning, including preparation of meeting materials.
• Act as team culture champion, working closely with Executive Director and campus leaders to promote a positive and inclusive team culture and campus environment.
• Serve as thought partner to the Executive Director regarding improving the experience for staff, families and stakeholders.
• Partnership in processing, documents and creating special projects, presentations, and training involving administrative work in tandem with Development, and finance.
• Other Duties as Assigned: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.