Administrative Assistant for Luxury Interior Design Firm

ABOUT THE COMPANY

Amy Aidinis Hirsch Interior Design LLC is an award-winning, high-end luxury residential boutique design firm located in Greenwich, CT. Founded in 2006, Amy Aidinis Hirsch has been creating one-of-a-kind homes for the most discerning clientele. With projects spanning from Connecticut to Manhattan, Martha’s Vineyard, Montana, Colorado, Wyoming, and the Bahamas, our boutique firm delivers curated, livable luxury and meticulous attention to detail. We are known for our thoughtful design solutions, professionalism, and white-glove service. For more information, please visit:

https://amyhirsch.com/

ABOUT THE ROLE

The Administrative Assistant plays a vital role in supporting the Principal and Office Manager of Amy Aidinis Hirsch Interior Design, ensuring they are able to focus on their highest-priority work. This individual serves as their key support partner—managing communication, schedules, administrative tasks, and daily needs with professionalism, discretion, and exceptional attention to detail.

The ideal candidate is an experienced administrative professional who takes pride in enabling others to do their best work—someone who is organized, anticipatory, calm under pressure, and aligned with the team’s refined, service-oriented style. He/she thrives in a fast-paced, detail-oriented design studio, approaches challenges proactively, and represents the firm’s polished, service-driven brand with grace and confidence.

This is a full-time, in-person role (Monday–Friday, 9am–5pm) based in the Greenwich, CT studio, requiring reliability, discretion, strong communication skills, and comfort engaging directly with clients and vendors.

KEY RESPONSIBILITIES

1) Administrative Support - Principal

• Manage Amy’s calendar, schedule, and daily workflow with accuracy and discretion.
• Represent Amy’s voice and brand in communications with warmth, professionalism, and care.
• Draft and respond to emails on Amy’s behalf, ensuring consistent communication with clients, vendors, and collaborators.
• Monitor and manage Amy’s voicemail, prioritizing follow-up and correspondence.
• Coordinate and schedule vendor, client, and in-office meetings.
• Support hiring and coordination of sample room librarian and ensure sample library organization.
• Anticipate Amy’s needs, maintaining proactive communication and a high level of confidentiality, create systems that allow her time and space for creative focus.

2) Administrative Support - Office Manager

• Collaborate closely with Aileen to maintain accurate records and ensure the studio’s operations run seamlessly.
• Review and prioritize emails that require action and timely response.
• Assist with reconciliation of Amex and other company credit cards.
• Prepare, issue and monitor periodic invoicing.
• Maintain both digital and physical filing systems to ensure records are complete, organized, and easily accessible.

3) Office Administration

• Receive and distribute incoming mail.
• Process incoming CFAs, ensuring proper cross-referencing or routing to Amy for review.
• Prepare and send samples to vendors and project managers, ensuring timely delivery via FedEx/UPS.
• Create and maintain an inviting, well-organized office environment that reflects the firm’s refined aesthetic and attention to detail.
• Manage office supplies, kitchen inventory, and general office readiness.
• Coordinate celebrations, birthdays, and team events; order cakes, florals, and coordinate outings.
• Liaise with cleaning and facilities vendors to maintain the studio’s immaculate presentation.
• Occasional errands or off-site support as needed (e.g., warehouse, client meetings).

4) Team and Client Collaboration

• Serve as a friendly, professional, client-facing representative of the firm—communicating warmly and effectively.
• Collaborate closely with the project managers, design team, and office leadership to support seamless project flow.
• Anticipate needs, solve problems proactively, and follow through on tasks with minimal supervision.
• Maintain a positive, team-oriented energy reflective of the firm’s collaborative culture.

QUALIFICATIONS

• 3–5 years of professional administrative experience, preferably within a creative, design, or client-service-oriented environment.
• Experience supporting senior executives or principals in a high-touch, fast-paced setting.
• Familiarity with Studio Designer is a plus but not required.
• Must have reliable transportation and ability to commute to studio and run occasional errands.

BENEFITS & CULTURE 

At Amy Aidinis Hirsch, you’ll join a dynamic, driven, high performing, and professional team that values precision, creativity, and collaboration. We offer competitive compensation and generous benefits, including:

• Medical, dental, and vision coverage

• Paid time off and holidays

• Annual bonus potential

• Defined benefit pension plan with company match

• Opportunities for professional growth