What are the responsibilities and job description for the Administrative Assistant / Project Coordinator position at JEI Structural Facade Engineering & Drafting?
Location: On-site in Kansas City, MO (near KCI Airport)
Company: JEI Structural – Façade Engineering & Drafting
About Us
JEI Structural is a growing engineering and drafting company specializing in the design and analysis of commercial glass, glazing, and panel façade systems across the U.S. We’re known for turning complex design challenges into buildable solutions—combining structural expertise, precision drafting, and responsive client service.
Position Overview
We are seeking a Project Coordinator / Administrative Support professional to join our dynamic Kansas City office. This role is ideal for someone who enjoys keeping projects organized, working closely with engineers and drafters, and communicating directly with clients to ensure smooth progress from kickoff through completion.
Key Responsibilities
- Track and support multiple projects in collaboration with engineers, drafters, and clients.
- Maintain accurate project data, timelines, and budgets in Power BI and project management systems.
- Prepare and update internal reports, client summaries, and progress dashboards.
- Assist with proposal preparation, document control, and scheduling meetings or reviews.
- Communicate professionally with clients and vendors to coordinate submittals, RFIs, and deadlines.
- Support administrative tasks such as billing coordination, time tracking, and records management.
Qualifications
- Proficiency in Microsoft Power BI for data tracking and reporting (required).
- Strong Excel, Word, and Outlook skills; experience with project management or ERP systems preferred.
- Excellent written and verbal communication skills.
- High attention to detail and ability to multitask across fast-moving projects.
- Experience in construction, engineering, architecture, or a related technical field is a plus.
- Must be available for on-site work at our Kansas City, MO office (near KCI Airport).
Ideal Candidate
You’re organized, analytical, and people-oriented. You like making things run smoothly behind the scenes and enjoy seeing your work directly support engineering teams and client success. You take pride in clear communication, accurate reporting, and professional follow-through.
Compensation & Benefits
- Competitive hourly or salaried pay, based on experience
- Paid time off and holidays
- Opportunities for professional growth within a rapidly expanding company
- Collaborative, mission-driven work culture