Administrative Assistant

Position Description:

The Administrative Assistant is responsible for the coordination and management of the daily activities of the department, including the electronic preparation and processing of various reports, compilation of statistical data, and maintenance of appropriate files and budgets. The Administrative Assistant shall act as a representative of the Executive Directors in the Teaching & Learning Department and must have the ability to communicate intelligently with schools, departments, and vendors regarding policy and procedures of the department.

Reports To: Chief Academic Officer          

Scope of Responsibility:

• Manages clerical activities to ensure a routine flow of work, correspondence, request for information, and coordination with all departments in the unit.
• Prioritizes, screens, and distributes all telephone calls and incoming mail for the department.
• Schedules all appointments as assigned.
• Performs clerical, bookkeeping, timekeeping, and supplemental payroll duties for the department.
• Manages budget activities and processes for the department.
• Maintains personnel documents related to attendance, evaluations, and related confidential matters.
• Prepares all requisitions for the department.
• Answers inquiries from the general public, administrators, and other personnel.
• Performs other duties as assigned by the Chief Academic

Skills and Qualifications:

We seek detailed-oriented, independent self-starters who demonstrate an unwavering commitment to raising student achievement and who have a record of high performance in challenging situations. Successful candidates will also demonstrate:

• 3 years of progressively increasing clerical experience.
• Strong communication skills in multiple settings and the ability to be an engaging change agent and culture creator that can inspire and motivate.
• Exceptional analytical and problem-solving skills, with an ability to use quantitative and qualitative data to make decisions and recommendations.
• Collaborative management style, with a proven track record of working with diverse individuals at all levels to drive decision-making and results.
• High degree of professionalism, with the ability to manage multiple competing priorities, while consistently demonstrating sound judgment and disciplined thinking.
• Experience in producing letters, memos, charts, and tables using Microsoft Word, Excel, PowerPoint & Publisher.
• Experience in utilizing database management programs designated by the JPPSS to complete and maintain personnel, student, and school records. ?       
• High School Diploma

Desirable Qualifications:

• 5 years of experience

   

Physical Involvement:

Must be able to operate office equipment. Standing, walking, reaching, bending, and lifting up to 10 pounds is required.

Compensation:

JPS offers a competitive salary that is commensurate with experience. JPS also offers a competitive benefits package.