What are the responsibilities and job description for the Principal Secretary - Elementary Secretary-JEFFERSON ELEMENTARY SCHOOL position at JEFFERSON ELEMENTARY SCHOOL?
JOB GOAL:
To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.
TERMS OF EMPLOYMENT:
Ten (10) Month (203 days) contract, ,plus benefits package. NOTE: Precise placement within the salary range will be determined based on experience. Additional days may be added as needed for school start-up. FLSA: Non-Exempt.
QUALIFICATIONS:
- Minimum of high school diploma or equivalent. Additional post-secondary education and/or training is preferred.
- Two (2) years of successful working experience in the bookkeeping field or an associate’s degree or higher in a business/accounting area.
- Experience in computer operations, including working knowledge of Microsoft Office products required. Working knowledge of E-School or other accounting software preferred.
- Evidence of strong skills in meeting and dealing with district employees and the public in a manner that will promote a positive image of the school district.
- Proficient in the use of a calculator and the ability to type 55 words per minute with accuracy.
- Ability to produce routine reports and correspondence as needed, including monthly financial reports.
- Strong oral and written communications skills.
- Must meet all set deadlines in a timely manner as set forth by the district and principal.
- Must be able to pass bookkeeper’s skills test.
Such alternatives and additions to the above qualifications may be deemed appropriate by the Superintendent. Such alternatives to the above qualifications as the Board may require.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.
- Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office.
- Receives incoming telephone calls, assists office visitors, and communicates general information concerning the program to the public.
- Prepares all written report, memos, and communications as required by the principal.
- Maintains accurate records of attendance for all staff.
- Prepares weekly payroll reports on teachers, substitutes, and custodial staff.
- Checks with teachers for needed supplies and records, forms, etc.
- Keeps daily record of attendance and a total enrollment of students.
- Notifies parents of any child who becomes ill during the day, etc.
- Maintains all bookkeeping records and inventories of school property.
- Registers all new students and assists with other tasks related to student enrollment.
- Completes and submits required reports on dates due.
- Maintains confidentiality of material and information.
- Assists in submittal of work orders to keep building maintained.
- Performs other duties as assigned.
Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Mental Functions, Physical Requirements, and Working Conditions:
While performing the duties of this job, the employee is regularly required to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and/or objects, and providing oral information. Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year. Additional technical skills, knowledge, and abilities may be recommended by the immediate supervisor and approved by the Human Resources Director.