Head Secretary (Position to start August 5, 2026)

DEFINITION OF POSITION: Office manager and confidential secretary to the building principal

IMMEDIATE SUPERVISOR: Building Principal

REQUIRED QUALIFICATIONS:

• Completed at least 2 years of study (72 quarter credits/48 semester credits) at an institution of higher education OR possess an associate's (or higher) degree
• Proficiency using Microsoft Office applications
• Possess or obtain First Aid & CPR certification within 6 months of employment

PREFERRED QUALIFICATIONS:

• Experience with Skyward applications

ESSENTIAL JOB-RELATED KNOWLEDGE, SKILLS/ABILITIES AND ACTIVITIES:

• Keyboarding, editing, and publishing skills
• Handle money and follow banking procedures
• Provide excellent client services for students, parents, and community
• Effective communication skills; verbal, written and listening
• Create and distribute weekly/monthly communication with parents regarding upcoming events and school information via newsletter, website, etc.
• Possess cultural awareness and sensitivity
• Knowledge of FERPA laws and procedures
• Effective time management and organization skills
• Prioritize and maintain a system of organization
• Maintain confidentiality and be honest and trustworthy
• Effective analytical and problem-solving skills
• Organize office operations and procedures
• Design and ensure filing systems are maintained and up to date
• Ensure protection and security of files and records
• Define procedures for transfer and disposal of records according to retention schedules and policies
• Answer and monitor phone calls and messages
• Organize and manage in-district and out of district mail for the building
• Order and organize school supplies at the building level
• Monitor inventory and replenish school supplies
• Verify receipt of school supply orders
• Maintain office equipment
• Assist with student health needs and medications per procedures from school nurse and building administrator
• Assist with student health needs and nursing tasks as delegated and trained by the school nurse, if applicable; nursing tasks may include medication administration including oral medications, eye drops, ear drops, topical medications, inhalers, and epi-pens, providing standard first aid, blood sugar monitoring, documentation (charting in health room and medication logs), and monitoring and keeping necessary supplies maintained and stocked
• Assist building principal with administrative tasks
• Proofread and edit materials written by the principal
• Assist building principal in monitoring the school budget
• Be a positive team builder who works in a collaborative manner
• Meet multiple demands in pressure situations and maintain high levels of quality work
• Regularly demonstrate professionalism in appearance, actions, decisions, and overall performance
• Work with minimal supervision and be flexible
• Carry out other duties as assigned by the principal and/or as needed

TERMS OF EMPLOYMENT:

• Salary: Building Secretary: $26.61 - $31.77 per hour depending on experience
• Length of Contract: 8 hours/day, 232 days/year – Position to start on August 5, 2026, with training scheduled to take place on Tuesday, June 16th, and Wednesday, June 17th
• Benefits/Leaves: Medical, dental, vision, life and long-term disability coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year. Retirement benefits are provided through the Washington State Department of Retirement Systems (DRS). Additional benefits may include sick/emergency leave and personal leave as per the collective bargaining agreement between the Pullman Building Secretaries and the Pullman School District (pullman_building_secretaries_agreement_2023-2026.pdf).

The Pullman School District Board of Directors and the Pullman School District shall provide equal educational opportunity and treatment for all students in all aspects of the academic and activities programs without regard to race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation (including gender expression or identity), marital status, the presence of any sensory, mental or physical disability, participation in the Boy Scouts of America or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. District programs will be free from sexual harassment. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator, Assistant Superintendent, (509) 332-3144, compliancecoord@psd267.org, and Section 504/ADA Coordinator, Assistant Director of Special Services (509) 332-3144, compliancecoord@psd267.org. 240 SE Dexter Street, Pullman, WA 99163. Applicants with disabilities may request reasonable accommodations in the application process by contacting the Personnel Coordinator at (509) 332-3584. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR): https://www2.ed.gov/about/offices/ list/ocr/index.html. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint: https://www.pullmanschools. org/hib-discrimination

PULLMAN SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $27 - $32