Clerk

Description

Summary: Facilitates group-based cognitive development classes while providing clerical support for the Court Services Unit on an as needed basis.

Duties & Responsibilities

Essential Job Functions:

• Facilitates a cognitive behavioral group utilized to promote positive lifestyle changes

• Notifies victims of defendant probation placements and serves as a liaison between the supervising officer and the victim for the purpose of sharing correspondence

• Obtains information and compiles folder consisting of a personal data sheet and a criminal history on each defendant who plea bargains for community supervision or penitentiary time

• Records all cases on a monthly log and on a separate log according to sentence date

• Schedules interview date and time for defendant with assigned Pre-Sentence Investigation (PSI) Officer

• Prepares completed folder for Community Supervision or a pen packet for the Institutional Division after PSI Officer Interviews defendant and completes a report

• Prepares court orders, including special conditions recommended by Officers for all probation cases

• Sends related paperwork to the Judge(s), District Attorney(s) and defense attorney(s) while retaining copies

• Assigns cases, orders criminal histories and compiles folders, distributing weekly for all cases due for sentencing

• Receives, screens and routes all incoming telephone calls

• Develops, implements, and maintains an organized system of case file storage, retrieval, archiving, and disposal for closed out and inactive case management files

• Testifies in court when required and assists with urinalysis testing as needed

• Work requires regular and predictable attendance.

• Performs other job-related duties, as directed.

NOTE: The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required, nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience

Education & Experience: High school diploma or GED; training in general clerical and computer skills; at least two years of related job experience.

Specialized Requirements: Must complete coursework and obtain certification to facilitate a cognitive behavioral group such as Moral Reconation Therapy (MRT).

Other Qualifications: Bilingual skills (English/Spanish) preferred, but not required. Applicants will be subject to complete background investigation including, but not limited to Driving Record and Criminal History checks.

Knowledge, Skills, & Abilities

Knowledge, Skills, & Abilities: Knowledge of accepted office practices and procedures; excellent verbal and written communication skills; excellent typing skills; effective computer skills; math calculation abilities; good interpersonal skills in order to interact and cooperate with co-workers and deal effectively with defendants, District Attorney's office, court personnel, law enforcement agencies and the general public.

Equipment Used:

• Vehicle

• Personal computer/mainframe computer

• Typewriter

• Copy machine

• Small transport dolly

• Small laminating machine

• Other general office equipment as needed

Work Situations/Demands/Efforts: Regular and predictable attendance is required. Availability Monday – Friday from 8:00 a.m. – 5:00 p.m. with at least two dedicated days being from 10:00 a.m. – 7:00 p.m. and for extra hours as needed. Job requires organizing; accuracy; attention to detail; working alone and with a group; flexibility in order to perform a variety of duties; performing routine, repetitive duties; meeting frequent deadlines; working in high volume environment; dealing with criminal offenders; possible travel to attend educational seminars and training sessions.

Working Conditions: Work is performed in a climate controlled private office in Beaumont, shared office or classroom setting(s) at our main office and satellite office in Port Arthur. Employee may be subject to adverse weather and environmental conditions, physical and safety hazards while working in high crime areas, driving in traffic.

Physical Requirements: Work is primarily sedentary; duties require reaching, lifting and carrying objects weighing up to 10 lbs.; prolonged sitting to work at computer, walking; duties may require occasional to frequent loading, lifting, and carrying of file boxes weighing over 10 lbs.

We offer a complete benefits package to all full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, prescription drug coverage, Employee Assistance Program, holidays, vacation, sick leave, and personal leave.