Human Resources Administrative Assistant (Human Resources)

Job Skills / Requirements

JOB SUMMARY

The HR Administrative Assistant is a professional developmental position within the Human Resources Division. The position provides administrative and operational support to Human Resources leadership while gaining progressively responsible experience across multiple areas of HR, including recruitment and onboarding, employee relations, training and development, performance management, policy administration, leave administration, compliance, records management, and HR reporting. The successful candidate will demonstrate a genuine interest in building a career in Human Resources and the ability to assume increasing levels of responsibility as knowledge, experience, and organizational needs develop. This position requires professionalism, discretion, sound judgment, attention to detail, strong communication skills, and the ability to maintain strict confidentiality regarding employee and organizational matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides professional administrative and operational support to Human Resources leadership.

2. Assists with recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communications, reference documentation, and hiring records.

3. Supports employee onboarding and orientation, including preparation and maintenance of required employment documentation.

4. Assists with maintaining confidential personnel, performance, training, leave, disciplinary, and other HR records.

5. Supports HR staff with employee relations and performance-management documentation while maintaining appropriate confidentiality.

6. Assists with administration and tracking of FMLA, attendance, leave, and other HR programs as assigned and under appropriate supervision.

7. Assists with employee training and development programs, including scheduling, materials, attendance records, evaluations, and follow-up.

8. Research HR information and assists in preparing reports, correspondence, spreadsheets, presentations, policies, procedures, and management materials.

9. Assists with HR data entry, reporting, audits, records retention, and HRIS activities.

10. Responds professionally to routine employee questions and directs employees to the appropriate HR professional when necessary.

11. Develops working knowledge of applicable JCCO policies and employment-related procedures and regulations.

12. Handles sensitive employee and organizational information with a high degree of discretion and confidentiality.

13. Demonstrates initiative and willingness to cross-train in multiple HR functional areas.

14. Performs other HR-related duties and special assignments as directed by Human Resources leadership.

QUALIFICATIONS

• Kentucky resident.
• Two (2) years of progressively responsible experience in Human Resources, administrative operations, recruitment, training coordination, employee services, or a related field preferred.
• Strong organizational skills, attention to detail, judgment and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence.
• Ability to learn and effectively use HRIS, applicant-tracking, learning-management, and other HR technology systems.

PHYSICAL DEMANDS

The work is primarily administrative in nature. It requires occasional travel.  It requires the ability to communicate effectively using speech, vision, and hearing. The work requires the use of hands for simple grasping and fine manipulations. Work at times requires bending, squatting, reaching, with the ability to lift, carry, push, or pull weights up to 25 pounds.

Education Requirements (All)

High School Diploma/GED

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Short Term Disability, Long Term Disability, 401K/403b Plan, Pension/Retirement, Educational Assistance