Contracts Administrator

Contracts Administrator

This is highly technical and responsible work of a professional nature in the maintenance and accurate completion of fiscal records for the Authority's programs and services. This employee will work with considerable independence at the technical aspects of the work, yet will receive instruction and consultation with his/her supervisor on matters of policy and deviations from established procedures.

PRIMARY JOB FUNCTIONS:

Administer all contracts of the agency. Responsibilities include contracts with DMH, subcontracts with local MHCs and MHCs across the state, foster homes, and nursing homes; Childrens Services contracts with DHR, Family Court, Boards of Education, and numerous other contractual relationships. 

Prepare monthly invoices for contracts, either cost based or one-twelfth, to multiple agencies.

Prepare data, journal entries, and reconciliations for input to accounts payable, the general ledger, or for presentation to external auditors. Responsible for the accuracy of general ledger contract payable and receivable accounts.

Track contract billing and subsequent payments received

Assists in preparing and monitoring the annual operating budget.

Completes special projects and performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Bachelor’s degree and two years experience or four years experience in accounting functions, preferably in a community mental health setting or other closely related non-profit human service organization.

KNOWLEDGE, SKILLS & ABILITIES:

Thorough knowledge of bookkeeping and generally accepted accounting principles.

Ability to prepare and understand detailed financial reports and statements.

Knowledge of automated accounting systems and/or spreadsheet software applications, preferably Sage Intacct.

Excellent organizational skills.

Good communication skills and ability to work well with others, particularly as a representative of JBS.