What are the responsibilities and job description for the Business Operations Coordinator position at Jeen.ai?
(Entry-Level / Early Career)
Why Join Us?
We’re looking for a Business & Operations Coordinator who can keep our U.S. office running smoothly. You’ll handle scheduling, logistics, event support, basic marketing tasks, and general admin - while getting hands-on exposure to the business side of an AI startup.
This role is ideal for someone early in their career who is motivated to learn, stay organized, manage a variety of tasks, and grow into new responsibilities over time.
Key Responsibilities
- Manage the U.S. CEO’s calendar, scheduling, and daily priorities
- Prepare light briefing notes, follow-ups, and reminders
- Coordinate meetings, deadlines, and travel logistics
- Keep internal processes organized and up to date
- Track tasks and help projects move forward
- Ensure communication flows across teammates and partners
- Assist with events, workshops, and partner meetings
- Help coordinate small campaigns, email sends, or social posts (optional, don’t need experience)
- Support the production of simple materials (agendas, notes, recaps, light edits)
- Update CRM entries and meeting notes
- Help prepare decks or materials for customer calls and assist with follow-ups and coordination
This role starts with coordination and operations - and can grow into marketing, events, or sales depending on your interests.
Requirements
- 1-3 years of professional experience in administrative support, office coordination, marketing coordination, customer support, or similar roles
- Exceptionally organized and reliable
- Strong written communication and professionalism
- Comfortable juggling multiple tasks and adjusting to fast-moving priorities
- Positive attitude, willingness to learn, and strong follow-through
Preferred Qualifications
- Experience supporting a manager or team (EA/coordination roles)
- Event planning or logistics experience
- Familiarity with tools like Notion, Jira, CRM systems (but not required)
- Interest in AI, tech, or startups - curiosity matters far more than expertise