What are the responsibilities and job description for the Jazz Aspen Snowmass Office Manager position at Jazz Aspen Snowmass?
Company Description Jazz Aspen Snowmass (JAS) is a 501(c)(3) not-for-profit organization dedicated to presenting and preserving jazz and related music through festivals, performances, and education programs that enrich the community. Now well beyond its early beginnings as a single event, JAS produces multi-day festivals in Aspen/Snowmass, Colorado, a summer series of weekly performances, and winter and summer jazz series in intimate club settings. The organization’s programming spans local, regional, and international audiences and artists, offering a dynamic and diverse musical experience. JAS is committed to artistic excellence, community engagement, and music education as core elements of its mission.
Role Description The Office Manager will oversee daily office operations to support Jazz Aspen Snowmass’s programs and events, ensuring an organized, efficient, and professional workplace. This full-time, on-site role in Aspen, CO includes managing administrative tasks, scheduling meetings, maintaining records, coordinating office supplies and equipment, and supporting staff with logistical needs. The Office Manager will serve as a primary point of contact for internal and external inquiries, providing responsive customer service to artists, partners, vendors, and patrons. The role also involves assisting with event preparation and follow-up, processing invoices and basic expense tracking, and helping implement office policies and procedures. Collaboration with leadership and program teams is essential to maintain smooth operations throughout festival seasons and educational activities.
Qualifications
Role Description The Office Manager will oversee daily office operations to support Jazz Aspen Snowmass’s programs and events, ensuring an organized, efficient, and professional workplace. This full-time, on-site role in Aspen, CO includes managing administrative tasks, scheduling meetings, maintaining records, coordinating office supplies and equipment, and supporting staff with logistical needs. The Office Manager will serve as a primary point of contact for internal and external inquiries, providing responsive customer service to artists, partners, vendors, and patrons. The role also involves assisting with event preparation and follow-up, processing invoices and basic expense tracking, and helping implement office policies and procedures. Collaboration with leadership and program teams is essential to maintain smooth operations throughout festival seasons and educational activities.
Qualifications
- Candidates should possess strong Communication and Customer Service skills to interact professionally with staff, artists, partners, and community members.
- Candidates should possess Office Administration and Administrative Assistance skills to manage scheduling, records, documentation, and day-to-day operations.
- Candidates should possess proficiency with Office Equipment and basic technology tools (computers, printers, copiers, office software) to support an efficient work environment.
- Candidates should demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced setting.
- Candidates should have experience in an office management or administrative role; familiarity with nonprofit or arts organizations is a plus.
- Candidates should be able to work on-site in Aspen, CO, maintain reliability and professionalism, and collaborate effectively with a small, mission-driven team.
- Candidates should have a high school diploma or equivalent; additional education or training in business administration, arts management, or a related field is beneficial.