Controller

Summary: To serve as the agency's Controller; to direct and manage the agency's accounting and business office operations for Jawonio, Inc. and all affiliates. To manage the daily activities of the Accounting and Payroll functions, and ensure General Ledger, and supporting schedules are reviewed on a timely basis. Oversight and participation in the Agency Budget process. Oversee the preparation of, and ensure the timely filing of Local, State and Federal filings as required. Reporting to the Director of Finance, they will facilitate the seamless execution of Jawonio’s general accounting activities. This is an ideal opportunity for an experienced nonprofit accounting professional to provide strategic oversight of the accounting function for a high-impact organization.

MAIN DUTIES AND RESPONSIBILITIES: 

-     Knowledge and understanding of NYS OPWDD CFR preparation.

-     Performs revenue analysis, including reviewing and analyzing all rates, rate sheets and billing unit tracking to general ledger revenue accounts. Verification of rates to required county, state and federal filings including but not limit to the NYS CFR annual tax returns. Analysis of Impact of current cost variations on future rates (potential for rate appeals) and analysis to determine programs maximizing reimbursement potential.

-     Collaborating with the Director of Finance, plans and develops a broad scope of financial and strategic plans based on the organization's mission and goals established by the Board of Directors. Participates in the development of plans and strategies to obtain financial goals and to establish and conduct short- and long-term strategies incorporating consideration of staffing, software development and other considerations inherent in maintaining a strong financial position by the agency.

-     Is responsible for the accounting function of the Agency up to and including the preparation of financial statements and all supporting schedules. Directly supervises the agency's accounting office, including subordinate supervisors and professional staff. Plans or collaborates with subordinates to establish specific accounting policies and procedures, including other related processes to fulfill necessary accounting, operational and business requirements. Provide training and direction as appropriate and oversee compliance with established guidelines. May direct special projects and oversee allocation of staff based on current business needs.

-   Performs a variety of operational functions related to agency cash flow, including the preparation of annual cash projections.

Completes or oversees the preparation of a broad variety of forms, reports, and records to ensure agency compliance with governmental regulations, professional protocol and internal auditing and control functions. Prepares funding applications and other documents that may be required for the normal activities of the agency.

-      Collaborating with the Director of Finance and Chief Financial Officer, participates in the agency's annual budget preparation process. Reviews actual expenditures and income, conferring with department directors and others for projections and other pertinent information, compiling all data into uniform budget format. Reviews budget with directors, investigating and discussing details and backup information, adjusting and changes as appropriate. Prepares final budget in collaboration with the Director of Finance and Chief Financial Officer.

-    Oversees the Agency's accounts payable and payroll activities. Ensures, with the assistance of the AP Supervisor, that disbursements have been properly charged, payments are correct and other procedures have been followed.

-   Reviews Agency's accounts receivables in conjunction with the AR Supervisor to determine appropriate action based on timeliness, purchase terms, and other arrangements relative to agency expectations; evaluates bad debts and determines follow up handling required. Reviews monthly billing for completeness, correctness, and other details. Performs other functions related to the control of the accounts receivable including reviewing monthly accruals and determination of actions necessary, modifying systems and procedures to improve agency effectiveness in the billing and collection process.

- Conducts a wide range of activities and functions related to the control of agency fixed assets; establishes and supervises procedures related to control and maintenance of fixed asset records.

-  Oversees preparation of agency’s monthly financial statements; reviews and make necessary adjustments to financial statements to reflect current financial position of the agency and other changes which reflect current operation and business requirements. Prepares or oversees analysis variances in agency's operating budgets, examining, and evaluating differences and determining appropriate way to resolve or address problems and variances. Review monthly financials with the Director of Finance to discuss variances and financial progress. In conjunction with the Director of Finance and Chief Financial Officer, oversees the preparation annual other required state reporting.

-  Oversees or carries out a variety of management and leadership functions including participation in the employment process, interviewing, orienting, training new managers and professional staff; supervises or participates in employee relations activities such as performance appraisal, coaching, training, discipline, and related activities relative to the management of the department and employee morale.

-  Special projects and other duties as directed by the Director of Finance.

BACKGROUND/FORMAL EDUCATION/EXPERIENCE:

·        Bachelor’s degree in accounting from an accredited college or university.

·     Minimum of 5 – 7 years of accounting or fiscal management experience with increasing levels of responsibility, preferably in the nonprofit sector.

·        Advance proficiency with Microsoft Excel required.

·        Excellent written and verbal communication skills and diligence.

·        Knowledge of NYS OPWDD Medicaid financial reporting and compliance requirements is a plus.

·        Experience with the Great Plains, NetSuite, Precision Care, ERP System is a plus.