What are the responsibilities and job description for the Legal Assistant position at Javitch Block?
The Legal Assistant position will be responsible for performing general legal assistant and administrative duties, including but not limited to:
- Prepare and process legal documents, letters and forms from dictation or written format, such as summons, subpoenas, complaints, appeals, motions, warrants and agreement
- Proofread, mail, fax, and/or arrange for delivery and pickup of legal correspondence to clients, witnesses, and court officials
- Maintain internal and external phone and email correspondence.
- Serve as back up Receptionist for breaks and lunches as well as days off of Firm Receptionist.
- Prepare e-file documents to meet court requirements, confirm specific fees needed, and follow-up to confirm court acceptance
- Document court-specific e-file requirements, including rules and fees
- Scan, copy and organize documents and other printed matter
- Notarize legal documents
- Assist attorneys in collecting information
- Schedule appointments and maintain calendar and docket for assigned attorneys
- Examine status of files, daily reviews. releases, incoming mail, court docket to determine next course of action; update accordingly in file management software
- Monitor case status and update parties involved internally or externally
- Manage daily assignments generated by case management system
Qualified candidates must possess the following skills:
- Have solid written and verbal communication skills
- Are detail-oriented and organized
- Handle high work volume efficiently
- Able to multi-task upon request
Education/Training/Experience:
- High school diploma or GED
- Paralegal certification and/or law firm experience preferred
- Basic to intermediate knowledge of Microsoft Word, Excel
- Notary Certificate required
JB LLC offers a comprehensive benefits program including paid time off, paid holidays, medical, dental, and life insurance, and flexible spending accounts. In addition, we offer short-term and long-term disability insurance and 401(k) program. We also offer a business causal work environment with dress down Fridays.
You can learn more about Javitch Block LLC at www.jbllc.com.
Javitch Block LLC has offices in Cleveland and Cincinnati, Ohio; Kentucky, Indiana, Texas, West Virginia and Tennessee. Our clients include banks, taxing authorities, credit unions, savings and loans, finance companies, department stores, credit card companies, landlords, medical organizations, commercial businesses, collection agencies, insurance companies, education facilities, utility companies, law firms, manufacturers, oil companies, publishing companies, radio stations, vending companies, public utilities and accounting firms.