Transportation Specialist

Summary

Responsible for processing the bills from carrier and service providers, reviewing, and analyzing carrier freight bills, and proactively resolving billing issues.

Responsible for the organization of inbound/outbound material transportation applicable to each sales or purchase order (ref. incoterm) and the preparation and recording of all required documents mainly for domestic movements.

Duties and Responsibilities

(these are the positions essential duties and is not an all-inclusive list)

Main areas of responsibilities are:

• Summarize and process freight invoices from service providers
• Communicate with transportation providers to secure required documentation for billing
• Facilitate and improve the efficiency of the current billing cycle time from carrier freight bill to client payment; continuously seeking opportunities to improve current processes
• Reviewing freight billing to ensure costs align with expectations and dispute when/if necessary
• Processing of freight bills for payment in ERP system (SAP)
• Coordination of freight bookings primarily for domestic movements between Comau facilities, vendors, and final customers
• Function strategically within proposals, transportation budgets, and project executions to support the programs on their transportation needs
• Support of local project execution team to ensure highest service level and best cost
• Support local purchasing to negotiate and evaluate rates with current carriers by providing data, technical advice, and experience.
• Ensure good customer service from carrier
• Audit import/export documents from broker/freight forwarder to validate accuracy and compliance
• Support internal audit process to validate accuracy and compliance

Knowledge & Skills

• Experience and knowledge of freight market, characteristics, constraints.
• Working knowledge of all relevant terms of sale (i.e. incoterms) and freight billing processes.
• Transportation operations
• Must have excellent data entry skills with strong accuracy, very good with details
• Experience to evaluate risks associated to I/E and transportation
• Problem solving and reviewing of related information to develop, evaluate options and implement solutions
• Experience with and knowledge of SAP (or other ERP system used in the Region/Country)
• General awareness of import/export rules, customs regulations and documentation, etc.
• Shipping/Receiving process
• Basics of logistics risk management principles
• Customer service skills
• Shipping management
• Material handling safety principles
• General-purpose IT tools

Behavioral Competencies

• Well organized with a comprehensive process maintaining auditable records and billing processing transactions.
• Possessing a sense of urgency to ensure on-time delivery and customer satisfaction.
• Strong leadership and communication and team building skills.
• Able to establish priorities, to meet deadlines
• Good communication skills across functions and project teams
• Able to work in a fast pace environment
• Proactive and self-organized

Qualifications

• Education :
  • HS Diploma or Associate degree
  • Bachelor's degree (preferred) in Supply Chain, Business Management, or other related fields

• Previous experiences
  • Preferably at least 3-5 years’ experience in transportation management and/or in Import/Export Management
  • Experience with Microsoft Office suite, email accounts
  • Experience in logistics industry
  • Strong problem-solving skills
  • Excellent verbal and written communication skills; ability to present clean, organized, and thorough information and data appropriate for intended audience

• Languages
  • English: advanced