What are the responsibilities and job description for the Accounting Manager position at Jatca Inc.?
Summary:
A successful candidate should have experience with accounting and financial software, should stay up to date with current trends, and have a mix of organizational and analytical skills with high attention to detail. Has critical thinking skills, naturally inquisitive, ability to spot issues and bring resolution. Expert-level knowledge of working with spreadsheets is crucial. Experience with word processing software is essential for generating and writing reports for record-keeping as well as presentations.Essential duties and responsibilities include the following (Other duties may be assigned):
- Bank activity monitoring
- Cash flow planning
- Month-end close functions, general ledger analysis and journal entries
- Financial Reporting
- Supervise accounts receivable and payroll
Financial Reporting :
- Exceptional understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP).
- Preparation of monthly financial statements, CIP Schedule and reports, and any ad hoc requests as needed.
- Manage the analysis of all General Ledger accounts, investigating any unusual or unexpected variances promptly.
- Collaborate with other departments to analyze and resolve discrepancies.
- Reconcile monthly balance sheets and select income statement accounts to ensure accurate reporting and ledger maintenance.
- Update daily checking activity and other bank related activities.
- Maintain process compliance for financial reporting:
- Prior day checking activity updated daily at 100% rate
- Weekly update of invoicing and cash receipts for cash flow planning
- Weekly accounts receivable aging status to controller at 95% rate
- Month-end close for job costing completed at 95% rate within 5 business days of the month
- Month-end reconciliations completed at 95% rate within 8 business days of the month
- Draft financial statements and draft CIP schedule completed within 10 business days of the month
- Bank reporting schedules completed within 13 business days
- Final month-end, financials statements and CIP schedule completed within 21 business days
Accounting:
- Maintain an orderly accounting filing system for financial documentation.
- Manage recording of daily transactions into accounting system which may include cash receipts, cash disbursements, credit card activity, customer invoicing, expense reports, labor time tickets payroll, vendor invoices, etc.
- Manage accounts receivable process, customer invoicing, collections, reporting, and bank audit requests Maintain current customer sales tax exemptions.
- Maintain job closing process including reconciling year to date closed jobs schedule monthly.
- Manage fixed assets schedules and supporting documentation monthly.
- Manage monthly benefit invoices process.
- Manage payroll process and provide back-up for preparation of payroll.
- Review and verify transaction documentation for accuracy, meets company requirements, and required approvals are obtained.
- Post journals general journal entries to keep data current in accounting system.
- Prepares various reports which summarize company business activity based on past, present, and expected operations.
- Prepare documentation for audits of company’s accounts.
- Assist with preparation of year end reporting to be completed by end of January.
- Drive continuous improvement focusing on streamlining, improving, and automating processes. Cross trained on tasks within the finance department to alleviate backlogs.
- Ensure adherence to financial policies and procedures.
- Meet timelines to complete monthly close timely and accurately.
- Develop work procedures and processes, prepare work schedules, and expedite workflow.
- Adheres to the Quality Systems and participates in continuous improvement.
- Actively participates in financial compliance regulations.
- Regular and predictable attendance is an essential function.
- Full-time – minimum of 40 hours per week with overtime necessary at times.
- Understands and follows safety & environmental regulations and identifies safety/environmental concerns in Company's facilities.
Supervise and mentor accounting and payroll staff in accounting of the shared service center fostering professional development. Supervision includes but is not limited to managing staff:
- workload
- task timelines
- adherence to financial policies and procedures
- training
- goals
- department goal initiatives
- attendance
- annual performance reviews
- hiring, disciplinary actions, and separation
Confidentiality :
This position performs a variety of highly sensitive financial and administrative duties in support of an organizational unit having multiple departments for which confidentiality must be maintained within and outside the organization.Education and/or Experience:
- Bachelor’s degree in accounting, Finance, or related field; or 10-years related experience and/or training; or equivalent combination of education and experience.
- In the absence of a bachelor’s degree, some certifications can suffice. Other certifications include Certified Management Accountant (CMA) and Certified Financial Analyst (CFA), among others.
- Accounting software experience with ERP system experience preferred
- Data entry skills
- Excel, Outlook, Word, PowerPoint.