Construction Accounting & Admin Assistant

Jason Thomas HomesConstruction Accounting & Admin AssistantLocation: Middletown, WIJason Thomas Homes is a custom home builder known for delivering highly personalized, architecturally distinctive homes throughout Dane County and Northern Wisconsin. Our work is detail-driven, financially complex, and rooted in strong systems, and we're seeking an experienced Construction Accounting & Admin Assistant to support the operational backbone of the business.This role is not centered on client-facing project management or constant meetings. Instead, it's ideal for someone who thrives behind the scenes, managing invoices, draws, estimating prep, compliance documents, and administrative workflows with precision and independence. You'll work closely with the owner on a needs basis, stepping in where support is required and helping ensure projects move forward smoothly from an administrative and financial standpoint.The Construction Accounting & Admin Assistant is responsible for handling monthly draws, invoicing, estimating preparation, subcontractor compliance tracking, permitting support, and general office administration. While some project management software work is involved, this role is not centered on maintaining or running a client-facing platform. This position allows the owner and office leadership to focus on sales, design, and high-level project execution while you own the critical administrative and financial details.Key ResponsibilitiesProcess monthly construction draws and compile all required supporting documentationManage and process a high volume of invoices and cost documentationAssist with estimating preparation, including organizing costs, bids, and supporting dataMaintain accurate Excel spreadsheets for budgets, estimates, invoices, and drawsSupport internal check runs and payment trackingTrack subcontractor insurance certificates, compliance documents, and subcontractor agreementsMaintain organized digital records for contracts, scopes, specifications, and project documentationEnsure all required documentation is current, complete, and accessibleSupport general office administration, including email organization, file management, and task follow-upProvide light support within project management software (e.g., Co-Construct or similar), as needed, not as a primary functionHelp refine and document internal systems related to invoicing, estimating, and administrative workflowsIdentify opportunities to improve efficiency, accuracy, and organizationQualificationsPrevious experience supporting construction, real estate, or contracting businesses in an administrative, accounting, or operations roleStrong Excel skills and comfort working with numbers, financial documents, and large data setsExperience with construction invoicing, draws, estimating support, or cost trackingFamiliarity with subcontractor compliance, insurance tracking, and contract documentationHigh attention to detail, organization, and follow-throughAbility to manage multiple priorities without constant oversightExperience with custom home building or high-end residential constructionExposure to construction management software (Co-Construct, Buildertrend, JobTread, etc.)Familiarity with permitting processes and construction documentationCompensationPart-time to Full-Time, W-2 Employment.Competitive compensation, commensurate with experience.Long-term opportunity with a stable, growing custom home builderDirect collaboration with ownership and meaningful impact on business operationsReady to Apply?If you're highly organized, detail-oriented, and enjoy supporting construction projects through strong administrative and financial systems, without excessive meetings, we'd love to hear from you.Jason Thomas Homes is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, or any other status protected by federal, state, or local law, including the Wisconsin Fair Employment Act. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process.

Salary : $19 - $25