Personal Assistant / House Manager

Dr. Jason Emer is seeking an exceptional, highly organized, and proactive Personal Assistant to oversee every aspect of his private residence and personal affairs. This is a hands-on, high-responsibility role requiring someone who thrives in a fast-paced environment, anticipates needs before they arise, and operates with the highest level of discretion, professionalism, and efficiency.

The Personal Assistant will be responsible for managing the day-to-day operations of the home, coordinating household staff and vendors, overseeing projects, maintaining inventories, managing schedules and communications, caring for pets, and ensuring every aspect of the household runs seamlessly.

• Oversee all daily operations of the residence and ensure the home is maintained to the highest standards.
• Manage all household vendors, contractors, service providers, and maintenance schedules.
• Supervise and coordinate household staff, including the housekeeper, chef, gardener, pool service, and other service professionals.
• Oversee home improvement projects, repairs, and preventative maintenance.
• Manage all household purchases, supplies, and inventory across one or more residences.
• Maintain organized records for warranties, manuals, vendor contacts, household expenses, and recurring services.
• Ensure the home is always fully stocked, organized, and guest-ready.

• Manage Dr. Emer's personal calendar, appointments, reservations, travel, and daily schedule.
• Manage personal emails and correspondence, ensuring timely follow-up and organization.
• Coordinate travel arrangements, detailed itineraries, transportation, and accommodations.
• Handle personal shopping, returns, errands, gift purchasing, and specialty requests.
• Anticipate needs and proactively solve problems before they arise.

• Highly proficient with Google Workspace, Google Sheets, Microsoft Office, and AI-powered productivity tools.
• Create and maintain organized spreadsheets, household budgets, inventory tracking, and project timelines.
• Manage digital records, subscriptions, household documentation, and vendor databases.
• Comfortable learning and implementing new technology to improve efficiency.

• Make the care and well-being of Dr. Emer's dogs a top priority.
• Coordinate feeding schedules, medications, grooming, veterinary appointments, boarding, exercise, and supplies.
• Ensure the dogs receive exceptional daily care and supervision.

• Prepare healthy, light meal prep as needed.
• Coordinate grocery shopping and maintain kitchen inventory.
• Work alongside or manage private chefs when applicable.

• Minimum 5 years of experience supporting a high-profile executive, physician, celebrity, or high-net-worth individual.
• Exceptional organizational and time management skills.
• Highly resourceful, proactive, and capable of working independently with minimal direction.
• Strong leadership skills with experience managing household staff and outside vendors.
• Advanced computer skills, including Google Workspace, Google Sheets, Microsoft Office, and AI tools such as ChatGPT.
• Excellent written and verbal communication skills.
• Ability to maintain complete confidentiality and exercise sound judgment.
• Valid California driver's license with a clean driving record.

• Six days per week, generally 7:00 AM to 7:00 PM, with flexibility based on Dr. Emer's schedule.
• Must be available outside of standard hours when needed for urgent household or travel matters.
• Must be willing and able to stay at the residence and oversee the home, household staff, and dogs during Dr. Emer's travel, including periods of up to two consecutive weeks approximately every other month.
• Must be comfortable working evenings, weekends, and holidays as required.

• Exceptionally organized and detail-oriented.
• Highly proactive with a strong sense of ownership and accountability.
• Calm under pressure and capable of managing multiple priorities simultaneously.
• Polished, professional, trustworthy, and discreet.
• Tech-savvy, adaptable, and eager to leverage AI and automation to improve efficiency.
• Dedicated to providing white-glove service and maintaining the highest standards in every aspect of the household.