Global Travel & Event Manager

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

JAS Worldwide is a global brand that organizes a large number of meetings, conferences, and events throughout the year for internal and external partners. We’re looking for a highly skilled Travel and Events Manager who can help make our events consistently efficient, cost-effective, and memorable. The ideal candidate will be able to evaluate and negotiate with vendors, collaborate with our legal team in drafting service contracts, and manage communications with attendees, speakers, and client stakeholders, book complex travel arrangements, while adhering to JAS’s travel and expense policy. Above all, the Travel and Events Manager must be comfortable in a leadership role that demands a creative, business-driven mindset and lasting relationships with vendors.

ESSENTIAL FUNCTIONS:

• Oversee the planning and execution of major events and Trade Shows each year, owning every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control
• Make travel arrangements for individuals, groups, and organizations, including scheduling flights and ground transportation, booking accommodations, and handling any other trip-related tasks
• Analyze spend in categories such as airlines, hotels, etc., to identify preferred vendors and negotiate further discounts as spend increases
  
  

RESPONSIBILITIES:

• Develop a complete understanding of the requirements for global events
• Research vendors and make selections based on their creativity, quality, and cost
• Book venues, schedule guests, review and finalize contracts, and lock down day-of logistics, while complying with all national and local regulations
• Develop content for event materials and work our marketing team to produce within compliance
• Hire personnel as needed across all functions of an event (e.g., registration, setup, catering, audio/visual)
• Handle day-to-day administration of events and programs, including order placements, Banquet Event Order (BEO) reviews, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
• Handle corporate travel bookings (flights, hotels, car rentals) and itinerary coordination, using the Navan platform
• Develop, implement, and enforce global travel policies that ensure cost-effectiveness and compliance.
• Collect and analyze travel and event data to identify trends, measure program effectiveness, and inform future strategy.
• Over time, this position will also manage the Promotional Merchandizing spend category
  
  

QUALIFICATIONS:

• Experience in event planning or event coordination in a corporate environment
• Experience working with colleagues in graphic design, sales, marketing, and communications
• Highly motived self-starter, problem solver, team player
• Excellent organizational, verbal, and written communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Analytical skills
  
  

EDUCATION AND EXPERIENCE:

• HS Diploma, Associates degree minimum
• 10 years’ experience in similar position in global corporate travel and events
• Cultural sensitivity, international experience preferred
• Established relationships with vendors
• Experience in managing budgets and tracking expenses
• Proficient with Microsoft Office suite of products
  
  

ENVIRONMENT:

Role requires traveling, which could be (up to 20%) required in support of the position’s responsibilities.

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

JAS Forwarding (USA), Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

NOTICE TO APPLICANTS

JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE IT BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT “KNOWINGLY EMPLOYED, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER.” JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.