Executive Assistant

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

• Perform a wide range of administrative tasks for multiple executives or senior level management. Tasks may vary depending on specific business unit needs.
• Assist with miscellaneous clerical tasks, including data entry, ordering office supplies, copying, and printing. Maintain databases and generate reports upon request.
• Routinely privy to sensitive material, including establishing and maintaining confidential files.
• Review email, research, and independently respond on behalf of management acting as a liaison to internal and external stakeholders.

• Demonstrate expert calendar management of demanding schedules across multiple time zones, including prioritizing meeting requests, resolving conflicts, and ensuring executives are prepared for all commitments.
• Schedule, record, and utilize company approved AI to transcribe team meetings. Arrange team dinners and offsite activities.
• Compile and routinely update a list of all upcoming conferences to support proactive planning and preparation for executive travel.
• Coordinate, with alignment across departments, intricate domestic and international travel arrangements utilizing travel booking platforms and travel agencies as appropriate while maintaining adherence to company policies.
• Manage all entry applications and documents for travelers, including passports, visas, Electronic Travel Authorizations (ETA’s) and arrival cards as required to meet requirements of planned travel locations.
• Develop detailed travel agendas for each trip outlining flights, ground transportation, accommodations, scheduled meetings, dining plans and key points of contact.
• Maximize team overlap, collaboration, and overall productivity when tracking critical deadlines to register executives for conferences and submitting one-on-one meeting requests to applicable conference attendees.
• Respond swiftly and efficiently to urgent mid-travel changes and cancellations always maintaining clear communication with travelers.
• Recognize and act on the need to engage Travel Services, Safety and Security, and Risk personnel as appropriate for safety concerns that arise before or during management’s travel.

• Prepare and process expense reports for all supported executives.
• Organize departmental projects from implementation through completion.
• May mentor and review the work of lower-level staff.
• Occasionally assist in onboarding new hires and internship candidates.
• Carry out additional duties as assigned.

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to Wellhub
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Unique employee events and programs including a 14er challenge
• Complimentary beverages, snacks and all employee Happy Hours

• Excellent interpersonal and customer service skills.
• Strong clerical and administrative skills.
• Advanced digital literacy, including MS Word, Excel, PowerPoint, Teams, databases.
• Excellent organizational skills with the ability to prioritize and balance multiple tasks independently.
• Strong verbal and written communication skills.
• Excellent attention to detail.
• Strong problem-solving skills.
• Ability to maintain confidentiality.
• High School diploma or GED required; college degree preferred.

• Minimum of three to five years administrative support experience required, with some experience supporting senior management.

• Overtime may be required on short notice and may include weekend, holiday, and evening hours.
• Basic office equipment, including PC, telephone, copier, fax machine, etc.
• Literacy in travel and expense management platforms
• PC usage up to 100% of the time.

• No

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.