Records Clerk

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Records Clerk.

Job Title: Records Clerk

Period of Performance: 6-month, with the potential for another 6-month.

DESCRIPTION OF SERVICES:

Provide temporary administrative support services for OFS’s Intake Service Brance. The Intake Service Branch, each month, receives approximately 1,500 pieces of mail, docks approximately 450-600 new appeals, and issues approximately the same amount of decisions. The contractor personnel will perform a full range of administrative support duties for OFS.

Responsibilities:

1. The contractor must receive and open approximately 1,500 incoming correspondences monthly and date-stamp each envelope, photocopy the envelope, and associate the photocopied envelope with the contents of the envelope.

2. The contractor must prepare documents for scanning by removing staples, paperclips, etc., and repairing torn pages.

3. The contractor must operate high-speed scanners.

4. The contractor must review the document and identify the appropriate scanning location for documents.

5. The contractor must perform quality control on scanned documents to ensure readability and clarity.

6. The contractor must file hardcopy documents into the appropriate EEO appellate file jackets that are stored in numerical order in the Control Unit.

7. The contractor must mail approximately 1,000 new appeal acknowledgement letters monthly.

8. The contractor must process approximately 400 to 600 OFS decisions monthly by retrieving from the designated digital folder the final version of the appellate decision provided by attorneys. After an Intake Service Branch employee inserts the Office Director's digital signature and dates the decision using established business rules, the contractor must print and then convert the resulting signed/dated decision to Adobe PDF format. The contractor also must delete and extract certain parts of the PDF appellate decision and save components of the decision per office requirements in the office digital repository. The contractor must make enough copies of the decision to insert a copy in each of the government-supplied envelopes that have a pre-printed address for mailing by a Control Unit employee.

9. The contractor must help in preparing and boxing “closed” appellate file jackets for transfer to the Federal Records Center.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Have a High School education or GED equivalent.

Oral and written proficiency with English

Knowledge of Computer software such as Microsoft Word, Excel, Outlook, and Microsoft Office Suite.

knowledgeable in the operation of office equipment (computers, copiers, fax machines, labelers, etc.) to scan, file and/or store both electronic and paper documents for future reference.

Excellent clerical and customer service skills.

Minimum of three (3) years of experience providing administrative support as an EEO records clerk for a federal agency.

As part of the three years of experience, the contractor must possess a minimum of three years of experience, including a solid understanding of the principles of EEO complaint documentation and EEO record-keeping materials. This working knowledge can be acquired through practical experience gained in roles like an administrative support specialist or records clerk within a federal agency that handles EEO-related materials. Such experience should include familiarity with key EEO processes, terminology, and documentation requirements, ensuring the contractor can accurately manage, organize, and reference EEO records in compliance with federal regulations.

Location: Washington, DC

Schedule: The working hours shall be from 9:00 a.m. until 5:30 p.m. with a half hour lunch each day with two (2) 15-minute breaks daily, Monday through Friday, excluding legal holidays.

Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://jps-online.com/apply-now/