Records Clerk

Job Summary

Responsible for providing clerical and administrative support to the Sheriff’s Office by establishing, updating, and maintaining department records, entering data in department systems, and preparing various reports.

Job Functions

ESSENTIAL JOB FUNCTIONS

• Operates the VCIN terminal for the purpose of entering, researching, retrieving, and updating department records and criminal history databases
• Receives and enters arrest records, incident reports, and citations into the information system; files documents in appropriate manual files
• Records all arrests and reportable offenses on the Virginia State Police
• Records dispositions from court on criminal history and traffic citations; types cards for card catalog of criminal histories
• Processes all accident and incident reports for insurance coverage
• Mails fingerprint cards to the State
• Disseminate criminal history to record checks; maintains dissemination log; summaries criminal history files
• Responds to disposition requires for VSP Firearm checks
• Retrieve victim information for Crime Victim’s department
• Processes NCIC/VCIN validation requests
• Responds to citizens’ requests and needs whether they are made by phone or in person at the Sheriff’s Office; directs citizens to the appropriate division within the office, if necessary

• Performs assigned duties as requested

Qualifications

Education and Experience:
Education and experience equivalent to a high school diploma.

Special Qualifications:
Must possess satisfactory results of a criminal history background check.

Knowledge, Skills, and Abilities:

• Ability to use computers and computer aided technology (software/hardware/peripheral items)
• Ability to attend various training schools and pass/maintain required certifications
• Ability to prepare accurate and complete reports
• Ability to maintain confidentiality of Sheriff’s Office records
• Ability to maintain and/or develop working relationships with Sheriff’s Officer personnel, other local and State law enforcement agencies
• Must have the ability to evaluate situations, based on training/experience and policy/procedures, and make good decisions
• Must be able to obtain and maintain a VCIN/NCIC certification

Working Conditions & Disclaimer

PHYSICAL DEMANDS
This position classifies the physical exertion requirements as moderate physical effort. Tasks typically involve a combination of stooping, kneeling, and crouching, which may involve some lifting and/or pulling of objects and materials of moderate weight (12-20 pounds). May involve extended periods of time at a keyboard or workstation. Requires ability to perform skills with coordinated movements, perceive and discriminate sounds, visual perception and oral communication.

WORK ENVIRONMENT
Essential functions are regularly performed in an office setting.

Disclaimer
This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.

Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.