What are the responsibilities and job description for the Sourcing Coordinator - Orange County position at Jamison Professional Services, Inc. (Jamison)?
Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Sourcing Coordinator.
Job Title: Sourcing Coordinator
DESCRIPTION OF SERVICES:
This position performs responsible work with limited supervision, specializing in the purchase of a variety of commodities, service, supplies, and equipment for Orange County. Work involves communicating with department staff, vendors and other Orange County divisions including Finance and Procurement on purchasing, receiving, shipping, invoicing problems and reviewing requisitions. The coordinator will
also preparing purchase orders, request for proposals, conducting market surveys and resolving problems with vendors.
Responsibilities:
Duties may vary based on area of assignment.
Prepares and processes purchase requisitions, delivery orders and procurement card orders for materials, services and supplies from the most economical source. Maintains backorder status on purchased items and follows up on all delayed orders.
Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
Obtains price quotes for non-contract purchases from a variety of sources including vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensures all quotes and paperwork are in compliance with Orange County policies.
Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System. Prepares payment packages to be forwarded to Accounts Payable.
Reviews, interprets and monitors contract specifications to ensure compliance throughout term of contract. Monitors vendor performance and makes recommendations regarding contract renewals.
Investigates any outstanding purchase orders; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
Attend meetings with vendors and County personnel as required. Effectively communicates with vendors and Orange County staff regarding purchasing matters.
Reviews and monitors expenditures and make suggestions for budget expenditures and transfers.
Assists in the development of the specifications for Invitation for Bid process; review sole source and emergency purchases. Prepares changes orders as needed.
Performs other related duties as assigned.
REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
High School diploma or equivalent and two years of experience in procurement, accounts payable, contract administration or a closely related field or an equivalent combination of experience and education.
Depending on area of assignment:
Experience in Advantage (or other similar financial systems), MAXIMO, RSMeans, EBMS and/or Keystroke software
Experience with Microsoft Outlook, Word and Excel, as well as Internet navigation
Knowledge of County or Government purchasing and contract procedures
Location: Orange County
Schedule: Normal working hours in Orange County are 8:00AM to 5:00PM, Monday through Friday. However, working hours and days may vary depending upon departmental requirements.
Background/Drug Screening: Employment is contingent upon the successful completion of any required background checks and drug screening, in accordance with applicable laws.
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://jps-online.com/apply-now/
Job Title: Sourcing Coordinator
DESCRIPTION OF SERVICES:
This position performs responsible work with limited supervision, specializing in the purchase of a variety of commodities, service, supplies, and equipment for Orange County. Work involves communicating with department staff, vendors and other Orange County divisions including Finance and Procurement on purchasing, receiving, shipping, invoicing problems and reviewing requisitions. The coordinator will
also preparing purchase orders, request for proposals, conducting market surveys and resolving problems with vendors.
Responsibilities:
Duties may vary based on area of assignment.
Prepares and processes purchase requisitions, delivery orders and procurement card orders for materials, services and supplies from the most economical source. Maintains backorder status on purchased items and follows up on all delayed orders.
Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
Obtains price quotes for non-contract purchases from a variety of sources including vendors, websites and catalogs. Contacts vendors for availability and delivery schedules. Ensures all quotes and paperwork are in compliance with Orange County policies.
Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System. Prepares payment packages to be forwarded to Accounts Payable.
Reviews, interprets and monitors contract specifications to ensure compliance throughout term of contract. Monitors vendor performance and makes recommendations regarding contract renewals.
Investigates any outstanding purchase orders; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
Attend meetings with vendors and County personnel as required. Effectively communicates with vendors and Orange County staff regarding purchasing matters.
Reviews and monitors expenditures and make suggestions for budget expenditures and transfers.
Assists in the development of the specifications for Invitation for Bid process; review sole source and emergency purchases. Prepares changes orders as needed.
Performs other related duties as assigned.
REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
High School diploma or equivalent and two years of experience in procurement, accounts payable, contract administration or a closely related field or an equivalent combination of experience and education.
Depending on area of assignment:
Experience in Advantage (or other similar financial systems), MAXIMO, RSMeans, EBMS and/or Keystroke software
Experience with Microsoft Outlook, Word and Excel, as well as Internet navigation
Knowledge of County or Government purchasing and contract procedures
Location: Orange County
Schedule: Normal working hours in Orange County are 8:00AM to 5:00PM, Monday through Friday. However, working hours and days may vary depending upon departmental requirements.
Background/Drug Screening: Employment is contingent upon the successful completion of any required background checks and drug screening, in accordance with applicable laws.
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://jps-online.com/apply-now/