Candidate Specialist

Description

Job Summary

Under the supervision of the Human Resources Director, the Human Resources Candidate Specialist will be responsible for administrative support in recruiting operations, internet job market space, sourcing strategies driven by data, coordinating career events, and assisting in other various duties as assigned by the Director to further advance the ministry.

Essential Responsibilities & Duties

General:

• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Maintain a digital and hard copy file system.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and revise systems and documents, as necessary.
• Assist in projects assigned.
• Assist in managing HR inbox.
• Provide as back-up Facilitator for Human Resources Orientation. 

Recruitment:

Interactions:

• Maintain external platforms: Indeed, LinkedIn, Glassdoor, and others. 
• Build talent networks to find qualified active and passive candidates.
• Interact with qualified candidate profiles using various sourcing techniques.
• Scheduling and coordinating job/career fairs.
• Scheduling and coordinating hiring events for departments within the church.
• Join industry groups on social media to identify talent that matches the organization’s values and needs.

Coordination/Communication:

• Point of contact for the candidate at the church.
• Communicate with candidates requesting assessments, application inquiries, and scheduling interviews. 
• Ensure smooth communication with candidates and hiring managers timely to resolve their inquiries. 
• Communicate with hiring managers to schedule interviews, assessment results, candidate inquiries, etc.
• Build strong relationships with hiring managers.
• Coordinate interviews that are in person or via Zoom.
• Prepare interview packets, which include all materials needed for the interview.
• Setup interview rooms and have it prepared to host well.
• Request, compile, and manage candidate assessments.
• Send weekly rejection emails.
• Build candidate communication drafts to be approved by the Director. 
• Updating and developing screener questions to be approved by the Director.

Maintain Candidate Data Base:

• Manage and develop all portions of the Applicant Tracking System and keep system up to date and clean.
• Schedule and perform periodic cleanups within the system.
• Utilize tags and flags within the database to maintain consistent reporting. 
• Follow up with hiring managers about candidates not moved to the next stage.
• Manage applicant tracking system related to candidate status and communication

Talent Pipelines:

• Research candidate pool for qualified candidates that would be a good fit for other roles in the church.
• Research and coordinate with the Director new recruitment techniques. 
• Assist in recruiting and talent acquisition methods and strategies.

Reporting:

• Run reports in Applicant Tracking System to understand marketing solutions and discover opportunities for improvement.
• Determine the effectiveness and success of current recruiting plans and strategies.
• Monthly, quarterly, and yearly recruitment report.

Positions:

• Assist with posting positions on James River website and in Recruiting Module (ATS).

Social Media Management:

• Create sample social media posts in conjunction with the Communications department for hiring departments to share on their personal platforms. 
• Manage social media platforms by monitoring negative responses, responding to posts, etc.
• Create social media content for HR social platforms.
• Manage social media platform content.

Requirements

Job Requirements

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience or a similar position.
• Any equivalent combination of training and experience.
• Experience with Microsoft Word, Excel, and Outlook.
• Experience with Applicant Tracking Systems preferred. 
• Experience with social media content.
• Called to support ministry.

Knowledge, Skills, & Abilities

• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. 
• Ability to work in a fast-paced environment while meeting critical deadlines. 
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation. 
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally, and in writing.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Must be punctual, pleasant, and tactful with professional appearance and conduct. 
• Exhibit professionalism and always maintain confidentiality. 
• Capacity to interact positively and provide service to others at all levels within James River Church. 
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public. 
• Must have strong analytical skills. 
• Exhibit a spirit of unity.

Code of Conduct and Character

James River Church is Pastor-led, and staff driven with board oversight. James River Church staff are expected and considered to share in the responsibility of practicing and propagating the Christian gospel message and upholding the doctrine of the Church (the employer), as stated on our website and in our Bylaws. As leaders and ministers of the gospel, staff therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

     a. Daily devotional time with the Lord.

     b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

     a. Communicating and sharing with your spouse.

     b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter! 

    “Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV) 

    “In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV) 

ENTHUSIASM  

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.   

    “Zeal for your house has consumed me…” Ps 69:9 (ESV) 

    “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT) 

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve! 

    “So encourage each other and build each other up…” 1 Thess 5:11 (NLT) 

    “…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG) 

LOVE AND CARE

Show compassion & represent the love of Jesus! 

    “Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)

    “Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT) 

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help. 

    “God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT) 

    “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT) 

    “…Through love serve and seek the best for one another.” Ga 5:13 (AMP)