Payroll Specialist

Pay: $25.00 - $27.00 per hour

Job Description

Company Overview James River Air Conditioning Company is a leader in the HVAC industry, dedicated to providing exceptional home efficiency and comfort solutions. Our mission is to deliver high-quality installation and maintenance services for both residential and commercial systems while prioritizing customer satisfaction and sustainable practices. Summary As a member of the Accounting team, the Payroll Specialist has two key roles: (1) Preparing the weekly in-house payroll for approximately 200 associates and (2) overseeing the accounting side of our residential install process. The Payroll Specialist will act as a key member of the Accounting department, ensuring that associates are paid timely and accurately, and that residential installation jobs are accurately accounted for. The ideal candidate must have a customer-first mindset as they are the primary point of contact for our associates in handling complex payroll issues, while proactively identifying and resolving potential problems. This position requires significant collaboration & communication, both written & verbal. The ideal candidate has strong attention to detail, is accurate, is a problem solver, and is trustworthy, approachable and has a can-do type of personality. Responsibilities · Review timesheets from office time clock system and distribute to appropriate managers. · Review timesheets prepared by residential and commercial departments for accuracy. · Review residential install timesheets for accuracy and enter time in the accounting system · Ensure accurate and timely payments and job cost posting of payroll, benefits, taxes, garnishments, etc. · Assist with remittance of weekly payroll taxes and 401-K contributions. · Assist with quarterly and year-end payroll reporting and closeout procedures. · Act as a point of contact for all payroll related inquires, by maintaining relations with all levels of personnel in the organization. · Ensure payroll files contain proper documentation for all associates. · Review residential install projects for proper billing and costs; review issues with Accounting Manager. · Communicate missing residential install materials to Accounting Manager & Res. Install Manager. · Make cost entries to residential install jobs each month (10%, marketing, PM). · Calculate and pay monthly service incentives for residential and commercial department. · Calculate and pay quarterly install incentives for commercial install department. · Prepare HSA report each month for submission. · Maintain life insurance fringe spreadsheet for year-end entry. · Enter payroll accrual journal entries each month. · Back up Accounting Manager by entering in-house job purchase orders and stock transfers as needed. · Back up Accounting Manager by setting up commercial install jobs as needed. · Update vacation hours in TMS each month as associates complete years of service. · General Accounting functions, as assigned. · Other duties as requested by management within the scope of department/business objectives. · Other duties as assigned. Qualifications

• Requirements:
• Associates degree preferred · 4 years of payroll processing and general accounting experience · Constructing accounting experience preferred · Ability to prioritize and to multi-task in a fast-paced environment. · Excellent organizational and analytical skills with the ability to meet deadlines. · Team player. · Strong PC/computer skills including Excel and Word is required. · Strong verbal and written communication skills required. · Attention to detail and follow up skills are critical. · Process focused; look for continuous improvement opportunities. · Demonstrate learning agility and organizational skills. · Able to be flexible and manage change. Other required skills include: · Ability to write routine reports and correspondence. · Ability to speak effectively with customers one-on-one or groups of employees of organization. · Ability to handle highly confidential and sensitive information and perform with a high-level of professionalism and integrity. · Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. · Ability to deal with problems involving a few concrete variables in standardized situations. · Must be able to pass the required background check, drug-screen, and MVR driving record check. Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and climb or balance. The employee is frequently required to sit; stoop, kneel, crouch, and crawl. The employee must occasionally lift and/or move up to 10 pounds, and on rare occasions, move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Direct reports This position does not have direct reports.
  
  

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
  
  

Ability to Commute

• Richmond, VA 23230 (Preferred)
  
  

Ability to Relocate

• Richmond, VA 23230: Relocate before starting work (Preferred)
  
  

Work Location: In person