What are the responsibilities and job description for the Payroll Specialist position at Virginia Union University?
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.
The Payroll Specialist is responsible for processing and managing payroll activities to ensure timely and accurate payment of wages to employees. This role includes maintaining payroll records, calculating employee pay, ensuring compliance with relevant laws and regulations, and collaborating with HR and finance teams. The Payroll Specialist plays a crucial role in ensuring data accuracy, maintaining confidentiality, and resolving payroll-related issues.
Responsibilities
- Process payroll on a bi-weekly, semi-monthly, or monthly basis, depending on the organization’s pay schedule.
- Ensure accurate calculation and withholding of federal, state, and local taxes.
- Prepare and submit payroll tax filings, including quarterly and annual reports, to relevant government agencies.
- Assist in preparing year-end forms such as W-2s and 1099s to comply with reporting requirements.
- Manage deductions for benefits, retirement contributions, and other voluntary deductions (e.g., 401(k), 403(b), health insurance).
- Coordinate with HR to ensure accurate reflection of benefits and deductions in payroll.
- Reconcile benefit invoices and ensure timely payments.
- Conduct regular payroll audits to ensure the accuracy of payroll data and identify any discrepancies.
Education
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
- 2-4 years of experience in payroll processing or a similar role.
- Experience with payroll software (e.g., ADP, Paylocity, Paycom, QuickBooks) is preferred.
- Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
For more information about Virginia Union University, visit VUU About Page.