Elementary Registrar

Elementary Registrar

JOB SUMMARY

This position supports 3 schools and principals, over 800 students and approximately 1000 applicants each year. Summary of duties - enrollment and registration of students; maintain records and monitor procedures and practices for compliance with policies related to the department; maintain accurate wait lists; maintain student data in Infinite Campus, SchoolMint and spreadsheets; provide excellent customer service.

Essential Functions

Provide excellent customer service including answering telephones/emails, providing accurate information in a professional manner to persons requesting information.  Greet and assist parents who come into the office;

Data entry for student enrollment; maintenance of accurate wait lists and disseminate wait list status and information;

Ensure accurate registration and cum file record maintenance according to FERPA laws; 

Set up, file and store a variety of documents including sensitive and confidential information; scrub and archive student records; 

Maintain accurate student data in Infinite Campus; 

Provide necessary information to data quality specialist for State/Federal reporting as needed; 

Assist with Impact Aid data collection;

Create and maintain minutes spreadsheets for schools;

Coordinate and schedule a variety of activities including parent information meetings and placement testing; 

Process requests from students, parents, other districts, colleges/universities, etc. for the purpose of providing required information; 

Support schools during report card time verifying grades and information on report cards ensuring accuracy of the information, grade change requests as needed;

Perform enrollment and withdrawal activities in Infinite Campus and prepare and maintain permanent student record and cumulative folders for all students ensuring compliance with financial, legal, state and federal requirements; 

Participate in parent information meetings and give school tours as needed; 

Assist schools with student schedule changes.

EMPLOYMENT STANDARDS

Education and Experience

High school diploma or equivalent

Abilities

Proficient with Microsoft Office Suite; 

Ability to quickly learn various web-based software programs; 

Flexibility to work with others in a variety of circumstances; 

Work with a wide diversity of individuals; 

Work with a variety of data;

Excellent verbal and written communication skills;  

Excellent customer service skills; 

Ability to maintain confidentiality; 

Good problem-solving skills; 

Ability to work independently under limited supervision;

Ability to have difficult conversations with parents/students, showing compassion while always following organizational procedures and policies

Classification-

Non-exempt 215 Day Admin

Starting Pay $18.36/hr

Salary : $18