What are the responsibilities and job description for the Import Account Executive position at JAMCO GROUP?
SUMMARY:
Responsible for the account as it pertains to the importation of the goods. The accounts are handled cradle to grave, from customs clearance to invoicing each shipment.
*Customs prepare and issue documents and transmit accurate information to CBP.
*Distribution filling orders and keeping inventory.
*Logistics prepare and issue documents for the delivery of the goods if applicable.
*Accounting invoice the services provided accurately.
This job description reflects the current assignment of essential functions and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time and may be modified to reasonably accommodate an individual with a disability or for other reasons.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following areas.
CUSTOMS:
Before customs clearance. Secure the necessary documents from the shipper. Prepare the necessary documents required for the importation of the goods. Entries may require canceling an inbond with a 7501, issue an inbond or issue a 3461/7501 or any document as required by CBP. Provide necessary documents to the different government agencies as requested. Coordinate with Mexican broker and with the transfer company the customs clearance. Timely reporting of any discrepancies such as non-arrivals. Assure that entries, entry summaries, and/or inbonds have been filed timely with no errors. Scan the pertinent documents of the entry.
After customs clearance. Process the entry summary between 24-48 hours after customs clearance. Provide any information as set forth in the customers contract. Track the shipments/entries for customs clearance and/or to delivery in the US side. It can be to a local carrier yard and/or to destination. Timely reporting of any discrepancies such as non-arrival. Assure that entries, entry summaries, and/or inbonds have been filed timely with no errors. Scan the pertinent documents of the entry.
DISTRIBUTION:
Before entering the warehouse. Prepare the work order with instructions as required.
After entering the warehouse. Assure that RC is done timely with Receiving Clerk.
Before leaving the warehouse. Prepare the work order and bill of lading.
After leaving the warehouse. Assure that SC is done timely with Shipping Clerk and provide any documents to customer as set forth on the contract.
LOGISTICS:
Prepare a bill of lading for the delivery of the goods if necessary and with special instructions or attaching copies of documents as agreed upon with the customer.
ACCOUNTING:
Invoice the entry between 24-48 hours after customs clearance. Make sure fees invoiced are all applicable and/or include fees for services provided that is not included in the schedule of fees as forth in the customers contract. Make sure all services are invoiced in the original invoice. Avoid additional invoices as some customers do not allow additional invoices. Pass the file immediately to continue the flow of the file. Mailing the invoice timely is the most vital step.
MINIMUM QUALIFICATIONS (Education, Training & Experience):
High school diploma or G.E.D. and one year related experience and/or training; or equivalent combination of education and experience.
LICENSE AND CERTIFICATIONS: (If license(s) or certification(s) is required to practice a trade or profession, you must attach a copy.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of part numbers and part usage and understand applications for use.
- Ability to read and interpret documents such as procedure manuals.
- Ability to communicate in English and Spanish clearly and effectively, both orally and in writing.
- Ability to take and follow directions from supervisor.
- Ability to perform other duties as assigned.
- Ability to follow all rules of telephone courtesy in all telephone communications.
- Ability to maintain good planning and organizational skills.
- Ability to use computer hardware, various software programs and technologies, including word processing and spreadsheet programs.
- Ability to maintain a good and positive working relationship with all co-workers and other contacts.
- Required to comply with all JAMCOs policies and procedures.
- Ability to follow all rules of telephone courtesy in all telephone communications
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT: Work is performed inside an office working closely with others and alone with light traveling required. Work involves rotating shifts and working extended workdays outside the regular working hours and on-call status; Work requires simple grasping, standing, sitting, walking, carrying up to 15 pounds, and light lifting under 24 pounds.