Accounts Receivable Clerk/Administrative Assistant

We are seeking a motivated Accounts Receivable / Administrative Assistant to join our team. This hybrid role provides key support to our Executive Suite while managing accounts receivable across multiple entities and portfolios.

What You’ll Do

• Provide high-level administrative support to executives, including scheduling, correspondence, document preparation and travel arrangements.
• Serve as a liaison between Principals, vendors, contractors, tenants, and internal staff.
• Prepare credit card expense reports, coordinate meetings, and maintain organized filing systems.
• Manage office supply inventory and ensure the Executive Suite is organized and well-stocked.
• Record and post tenant payments and other transactions (checks, ACH, wire, and credit cards) accurately.
• Investigate and resolve account discrepancies and deductions.
• Reconcile AR ledgers, prepare aging reports, and maintain accurate financial records.
• Handle all assignments with professionalism, confidentiality, and attention to detail.

What We’re Looking For

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred.
• 3 years of experience in administrative support and/or accounts receivable.
• Strong organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with accounting software preferred (QuickBooks, Yardi, or similar).
• Dependable, proactive, and professional demeanor with a commitment to accuracy and confidentiality.

Job Type: Temporary

Base Pay: $26.00 - $33.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience:

• Administrative Assistant: 3 years (Required)
• Accounts receivable: 3 years (Required)
• Yardi: 1 year (Preferred)
• Real estate accounting: 2 years (Preferred)

Work Location: In person

Salary : $26 - $34