What are the responsibilities and job description for the Programming Coordinator position at JACOBS PILLOW DANCE FESTIVAL INC?
TITLE: Programming Coordinator
STATUS: Full-Time, In-Person, Seasonal, May 11-September 4
LOCATION: In-Person
REPORTS TO: Year Round Programming Department
DEPARTMENT: Programming
WORKS WITH: Programming & Production Administrator, Programming Manager, Seasonal Staff & Interns, Production Department, Events Team
COMPENSATION & SCHEDULE:
$880-$1,040 a week Five (5) Day work week averaging 35-40 hrs/week (May)
$1,056-$1,248 a week Six (6) Day work week averaging 48-55 hrs/week (June-August)
BENEFITS (SUMMER ONLY): three meals a day, housing, free access to classes, performances, talks, and studio usage as well as personal and sick time.
POSITION OVERVIEW
Jacob’s Pillow seeks an enthusiastic and detail-oriented Programming Coordinator to support the Programming Department during the Festival season. This entry-level role is designed for early-career professionals in arts administration, company management, and festival operations. The Programming Coordinator provides hands-on support across logistics, hospitality, and event execution while gaining exposure to artist relations, program planning, and cross-departmental collaboration.
KEY RESPONSIBILITIES
Administrative Support
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Assist with filing contracts, collecting receipts, and organizing program documentation.
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Submit all IT and Facilities Maintenance requests on behalf of the Programming Department
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Support basic budget tracking and administrative tasks.
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Participate in weekly departmental meetings, providing updates, sharing insights, and listening for alignment across departments.
Artist & Guest Support
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Weekly hospitality ordering, pick up and delivery.
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Assist with welcoming artists, scholars, and guests upon arrival and throughout their stay.
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Support giving campus tours as needed.
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Help prepare welcome packets, schedules, and informational materials.
Operations & Logistics Support
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Assist with opening and closing the Welcome Center.
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Assist with Family Music & Dance class check in and support the instructors and participants.
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Support housing and transportation logistics, including driving, errands, and schedule updates.
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Help maintain shared calendars, contact lists, and daily run-of-show documents.
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Participate in the on-call rotation as part of a team.
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Support setup, execution, and breakdown of special events.
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Assist Programming and Events teams during public programs, including evenings and weekends.
REQUIRED QUALIFICATIONS
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Interest in arts administration, programming, event management, or hospitality.
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Previous work experience, internship, or volunteer in the arts, events, or hospitality
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Strong organizational skills and attention to detail.
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Clear written and verbal communication skills.
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Ability to work collaboratively and take direction.
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Willingness to work evenings, weekends, and long days during the Festival.
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Valid driver’s license and comfort running errands or driving for work purposes.
PREFERRED QUALIFICATIONS
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Comfort and eligibility to drive a 12-passenger van (valid driver’s license required).
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Multilingual skills are a plus.
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Experience in event coordination and hospitality (catering, restaurant, or hotel services).
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Knowledge of the dance and/or performing arts field.
SKILLS & QUALITIES
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Committed to a culture of continuous learning and growth, with a focus on advancing Inclusion, Diversity, Equity, Accessibility, and Belonging efforts, while fostering a welcoming, equitable, and supportive environment where everyone feels valued.
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Ability to work adaptively and collaboratively across interdepartmental working styles.
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A positive, upbeat attitude with the ability to maintain composure, flexibility, and a sense of humor in a fast-paced, dynamic environment.
Salary : $22 - $26