Personal Assistant

Job Overview:

JacobFights, APC., a California Professional Corporation, is looking for an organized, hard-working, and proactive Legal Executive and Personal Assistant to support one of our senior attorneys. You will work closely with the attorney, helping manage and facilitate his busy caseload. Your duties will be varied and broad, dependent upon what the attorney most needs support with at that moment. JacobFights, APC. is a Los Angeles law firm handling complex civil litigation, including tenant rights, civil rights, lemon law, personal injury, and wrongful eviction cases. At JacobFights, you will have the opportunity to hone and develop your skills while learning about new areas of law under the supervision of an experienced attorney.

Responsibilities:

• Running personal and professional errands.
• Managing personal and professional calendars, including scheduling, reminders, and tracking litigation deadlines, hearings, and trial dates.
• Attending Court to support attorney needs.
• Preparing jury binders for trial presentation.
• Assisting with day-to-day tasks to keep calendar and duties running smoothly.
• Preparing and filing Court filings, as well as basic legal documents under attorney supervision.
• Providing clients with updates, and acting as the liaison between the attorney and other counsels, or clients.
• Answering phones, scheduling appointments for the attorney, and managing email inboxes.
• Conducting site inspections with the attorney to the various active cases in the queue.
• Conducting expert site inspections, and requiring driving to such destinations.
• Ability to travel throughout the entire State of California, on quick notice.
• Ability to fly to various cities within the State of California, with the attorney, for in-person trials, and Final Status Conferences.
• Ability to plan and coordinate academic law conferences and other professional engagements for the attorney, and his staff.

Requirements:

• Must be willing to travel, including for extended durations for trials across the State of California.
• Must be willing to work extended and LONG hours, including late evenings.
• Must be willing to attend Court with the attorney.
• Must be willing to attend expert site inspections.
• Must be willing to drive long distances, and be able to visit clients on short notice.
• Must have a California Driver's License.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Proactive, reliable, and eager to learn.
• Positive energy and a strong love for the law.
• Must be able and willing to attend domestic and international law conferences, symposiums, and seminars, in the pursuit of representing the law firm, and for continued legal education, as the attorney deems fit.
• Must have a United States Passport for international travel.
• Must be willing to attend law conferences in Europe, and if so, must be able to secure an ETIAS authorization for travel to Europe.
• Must, and I repeat, must be willing and able to work LONG hours, including nights and weekends.
• Must be able to be away from the Los Angeles area for weeks at a time, for either travel, or other professional pursuits, as deemed appropriate by the attorney.
• Proven experience as a Personal Assistant or in an administrative support role with strong office management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with Microsoft Outlook Calendar.
• Ability to attend local and domestic Universities across the United States for recruiting events and conferences.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong communication skills with professional phone etiquette and customer service experience.
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.
• Office experience including front desk duties, clerical work, and managing multi-line phone systems is preferred.
• Technical literacy including computer literacy across various platforms and software tools such as Filevine. This position is ideal for a detail-oriented individual who thrives in a supportive role within a professional setting. The successful candidate will be instrumental in ensuring smooth daily operations while providing exceptional assistance to the trial attorney and his team. At bottom, the perfect candidate will have a LOVE for the law!

Pay: $4,000.00 - $8,000.00 per month

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Referral program

Application Question(s):

• What is your ideal temperature?
• Are you able to work long hours?

Language:

• Spanish (Required)

Work Location: In person

Salary : $4,000 - $8,000