What are the responsibilities and job description for the Personal Assistant position at ICO Group of Companies?
Personal Assistant to Executive
Join a dynamic household team and make a meaningful impact every day.
We are seeking a highly organized, dependable, and discreet Personal Assistant to support a busy executive and two private households in the Beverly Hills and Hollywood Hills areas. This is an exciting opportunity for a proactive professional who thrives in a fast-paced environment and enjoys managing a wide variety of personal, household, and administrative responsibilities.
Key Responsibilities
- Run personal errands, including grocery shopping, prescription pickups, dry cleaning, and other household needs
- Coordinate with household staff and oversee maintenance, repairs, and service providers
- Manage vehicle maintenance schedules, registrations, insurance, and related documentation
- Organize closets, pantries, and household storage areas
- Schedule and coordinate medical and personal appointments
- Manage and maintain the executive's calendar
- Plan and coordinate family gatherings, dinner parties, and special events
- Secure reservations and arrange entertainment, including concerts, shows, and other activities
- Prepare for travel by organizing, stocking, and packing necessities
- Arrange travel logistics, including flights, hotels, transportation, and activities
- Provide support to family members as needed
- Serve as a liaison between household and office staff to ensure seamless communication and operations
Qualifications
- 3 years of experience as a Personal Assistant, Executive Assistant, or in a similar role
- Valid driver's license and reliable transportation required
- Exceptional organizational, problem-solving, and research skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
- Strong attention to detail with the ability to manage multiple priorities simultaneously
- Excellent communication and interpersonal skills
- Self-starter with a proactive mindset and strong sense of accountability
- Tech-savvy and comfortable with online scheduling, travel booking, reservation platforms, and productivity tools
- Collaborative team player who works well with household staff, vendors, and family members
- Ability to maintain strict confidentiality and exercise discretion at all times
- This is an in-person position; remote work is not available
Additional Details
- Competitive compensation based on experience
- Availability outside of regular business hours on an as-needed basis
- Three professional references required