Legal Administrative Assistant - Bankruptcy & Litgation

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Department: Bankruptcy & Litigation

Reports To: Office Administrator

Location: Austin

FLSA: Non-Exempt

POSITION SUMMARY:

The Bankruptcy and Litigation Legal Administrative Assistant (LAA) provides high-level administrative and document support to attorneys in the Bankruptcy and Litigation practice groups. This role ensures efficient case management by coordinating filings, preparing documentation, managing deadlines, and maintaining accurate records. The LAA serves as an essential resource to attorneys, clients, and internal staff, contributing to smooth workflow and exceptional service delivery.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Document Preparation & Case Support

• Prepare, proofread, and edit correspondence, pleadings, memoranda, service lists, and related documents.
• Draft standard bankruptcy filings and litigation documents under attorney supervision.
• Perform accurate electronic filing (CM/ECF and eFileTexas.gov) and manage judge-specific filing requirements.
• Compile, scan, and profile documents in the appropriate document management system (iManage).

Case Management & Monitoring

• Monitor case developments, obtain court dockets, and keep attorneys informed of updates.
• Maintain attorney-specific case lists, status reports, calendars, and deadline tracking.
• Prepare pleadings notebooks, indexes, and exhibits; update and organize case files regularly.
• Assist with prebills and billing processes as assigned.

Administrative Support

• Coordinate attorney travel, meetings, scheduling, and expense reimbursements.
• Handle client intake forms, maintain accurate records, and ensure case files follow firm procedures.
• Answer phones and provide excellent client service with professionalism and discretion.
• Enter, review, and revise timesheets as needed.

Other Responsibilities

• Maintain confidentiality in all firm and client matters.
• Collaborate with attorneys, staff, and external contacts to support workflow.
• Perform other duties as assigned to support the Bankruptcy and Litigation teams.

QUALIFICATIONS:

• Bachelor’s degree preferred; high school diploma or GED required.
• Minimum of 5 years of legal administrative experience, ideally in bankruptcy or litigation.
• Proficiency in MS Word (including styles), Adobe Acrobat, pdfDocs, and familiarity with Excel and PowerPoint.
• Experience with legal terminology, court systems, e-filing platforms, and document management systems (iManage).
• Strong organizational skills with the ability to handle multiple deadlines with accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, including the ability to work collaboratively and interact courteously with clients and attorneys.

WORK CONDITIONS:

This position operates in a professional office environment with standard equipment. Due to the time-sensitive nature of work, regular attendance and occasional overtime are required.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com