What are the responsibilities and job description for the Legal Administrative Support position at Jackson Walker LLP?
Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.
Legal Administrative Support
FLSA Status: Non-Exempt
Department: All Practice Groups
Reports To: Office Administrator / Office Manager
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for Legal Administrative Support in our Dallas, Austin, Houston, and San Antonio offices. This role provides high-level administrative support to attorneys, Legal Administrative Assistants, and Paralegals. Legal Administrative Support will maintain positive contact with clients, attorneys, and support staff; and observe confidentiality of client, personnel, and firm matters.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Specific duties of this position include, but are not limited to:
- Prepare, proofread, and format legal documents such as correspondence, pleadings, and contracts.
- Scan and profile documents and correspondence in the appropriate iManage folder and email to team members as directed.
- Submit conflicts of interest to open files.
- Enter billable time for attorneys and assist with revisions to pre-bills.
- Coordinate and schedule travel, meetings, and appointments.
- Submit expense reimbursements.
- Provide overflow assistance and perform other administrative and secretarial duties as requested.
QUALIFICATIONS:
- Proficient utilization of MS Word (using styles for formatting), Adobe Acrobat Professional, pdfDocs, and familiarity with MS Excel, MS PowerPoint, and Time Entry systems.
- Proficiency organizing electronic files and documents using a document management system (iManage experience a plus).
- Basic knowledge of different practice areas within a law firm and their workflow processes in order to provide appropriate support.
- General familiarity of legal terminology, legal documents, and court systems.
- Excellent organizational and communication skills; ability to work independently and as a team member; strong prioritization, attention to detail, accuracy, problem solving, detailed proofreading, and editing skills are essential.
- Strong interpersonal skills to communicate effectively in person, by email, and by telephone; ability to follow instructions effectively from a diverse group of clients, attorneys, and staff with courtesy and tact.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to effectively prioritize and manage competing demands while supporting multiple practice areas.
Education:
- Bachelor’s degree from an accredited college or university preferred; high school diploma or GED required.
Years of Experience:
- Minimum of 3 years’ administrative experience in a law office.
Working Conditions:
- Normal office environment with little exposure to excessive noise or temperature.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.
If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
