What are the responsibilities and job description for the Legal Receptionist/Administrative Assistant position at Jackson & Ojeda, LLC?
Legal Receptionist / Administrative Assistant
Are you outgoing, organized, detail-oriented, and someone who genuinely enjoys helping people?
Do you thrive in a fast-paced environment where no two days are the same?
Are you the type of person who enjoys keeping things organized, communicating professionally, and making sure tasks are completed accurately and on time?
If so, we may be the perfect fit for you.
Our busy law office is seeking a professional, dependable, and energetic team member to serve as the first point of contact for our clients and to help keep our office running smoothly. This is more than a traditional receptionist position—you will play an important role in supporting attorneys, paralegals, and clients through some of the most important moments of their lives.
We are looking for someone who takes pride in their work, enjoys staying busy, and finds satisfaction in keeping things organized and on track.
What You'll Love About This Position
✔ Be part of a supportive and collaborative team
✔ Make a meaningful impact helping clients navigate challenging situations
✔ Stable full-time employment in a professional environment
✔ A position where organization, professionalism, and attention to detail are valued
Responsibilities
- Welcome and assist clients in person and by phone
- Answer and manage a multi-line telephone system
- Screen, route, and document incoming calls and messages
- Conduct new client intake and schedule consultations
- Open, organize, maintain, and close physical and electronic client files
- Scan, upload, and process legal documents, correspondence, and court filings
- Calendar appointments, hearings, deadlines, and meetings with a high degree of accuracy
- Receive and process client payments and maintain accurate records
- Assist with document execution and administrative projects
- Support attorneys and paralegals with day-to-day office operations
- Perform other administrative and clerical duties as assigned
Qualifications
- Strong organizational skills and attention to detail
- Excellent communication and customer service skills
- Ability to multitask and manage competing priorities
- Professional appearance and demeanor
- Reliability, dependability, and strong follow-through
- Ability to maintain confidentiality and discretion
- Proficiency with Microsoft Office and general office technology
Preferred Qualifications
- Prior law office experience
- Experience with client intake and scheduling
- Familiarity with legal software, e-filing systems, or case management programs
The Ideal Candidate
The ideal candidate is friendly, professional, and proactive. You enjoy interacting with people, communicate effectively, and understand the importance of accuracy and attention to detail. You are dependable, motivated, and take pride in helping a team succeed.
If you are looking for a position where your work matters and your contributions are appreciated, we encourage you to apply.
Compensation commensurate with experience.
This is a full-time, in-person position. Remote work is not available.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Experience:
- Legal office: 1 year (Preferred)
- Receptionist/Administrative: 1 year (Required)
Work Location: In person
Salary : $18 - $20