What are the responsibilities and job description for the DEPUTY DISTRICT COURT CLERK position at Jackson County?
JOB Position SummaryWorking under the supervision of a Court Services Manager, performs a variety of tasks to assist in the processing of traffic, civil and criminal cases. May serve as Deputy Clerk in the Probation or Collection Divisions. Criminal background check and drug screen required. Easily apply by entering your personal contact informaiton and uploading your cover letter and resume.Position DescriptionRESPONSIBILITIES: Provides counter service which includes receiving and receipting money and providing assistance on court matters to attorneys, law enforcement officers and the public. Produces a variety of court documents, enters case information into the computer system and performs a variety of related tasks. Processes general civil, small claims and landlord/tenant cases, which includes reviewing, processing and filing all documents related to such cases.
Essential functions include but are not limited to:
1. Provides counter and telephone assistance to attorneys and the public regarding fines and costs due, court procedures, forms needed, schedules and specific case information.
2. Reviews and processes payments for tickets, court costs, civil filing fees.
3. Opens criminal case files. Processes all paperwork filed with the court, prepares court-appointed attorney contracts, produces judges’ dockets, schedules proceedings and sends Notices as appropriate.
4. Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments. Prepares and produces judges’ civil dockets weekly, along with preparing the appropriate civil paperwork required for each file scheduled on those days.
5. Processes civil infractions and traffic misdemeanors, and marine, snowmobile, conservation and other violations.
6. Processes mail, which includes matching checks with case files and entering payments into the cash register. Delivers mail to other departments and courts.
7. Reviews legal documents such as writs of garnishment and restitution, stipulations, order and briefs, petitions for installment payments and others for timeliness, completeness and compliance with the court rules. Examines and enters judgments on civil cases that are adjudicated. Updates civil files and provides clerical support on civil days in the courtroom.
8. Enters case file information, adjournments, dispositions, civil judgment and other information into computer system. Enters warrants, bond conditions, probation conditions, and other case related information into LEIN.
9. Sends notices, prepares bench warrants and suspends driver licenses as authorized.
10. Processes garnishments, objections to garnishments and motions for installment payments.
11. Maintains case histories for civil cases and closes cases by recording disposition in case file and on the computer. Notifies parties of disposition and files closed cases.
12. Reviews court files to determine readiness for hearings, trials, default judgments, dismissals and other court proceedings; includes checking for service and completeness of documentation.
13. Prints and mails computer-generated notices.
14. Closes files by entering dispositions into computer and producing judgments of sentence, commitments and other necessary documentation. Prepares abstracts that are not computer generated.
15. Closes criminal cases by collecting fines and costs, distributing disposition as appropriate, submitting abstract of conviction to Secretary of State on driving offenses and electronically reporting criminal convictions to the Michigan State Police Criminal Justice Information Center as appropriate.
16. Forfeits bonds after proper notification of defendant or bonding agency. Processes bond transfer to other courts. Applies bond to fines and costs as appropriate.
17. Produces correspondence, notices, orders and legal documents and performs a variety of support tasks such as copying records and filing tickets and other documents. Prepares certificates of conviction.
18. Processes electronic citations which includes uploading citations from all Jackson County law enforcement agencies and downloading information into Court computer system (JIS).
19. Assists in maintaining the court’s accounting system, includes balancing register at the end of the day, posting daily receipts, maintaining bond account records and performing related bookkeeping duties.
20. Assists in various special projects including collection of accounts receivable and record retention and disposal.
21. May serve as backup to Court staff performing various bookkeeping, record keeping, and accounting functions. Prepares bank deposits. Assists in courtroom for case processing.
22. May serve as Deputy Clerk in the Collections Division.
23. May serve as Deputy Clerk in the Probation Department.
QUALIFICATIONS: Education: High school graduation or equivalent with classes in office and business. Prefer advanced coursework in data processing, accounting or related area.
Experience: One year of experience preferably in a court or law office providing knowledge of the processing of district court cases. Ability to type 50 wpm and/or pass data entry at 6500 keystrokes.
Other Requirements: Ability to be LEIN certified.
Essential functions include but are not limited to:
1. Provides counter and telephone assistance to attorneys and the public regarding fines and costs due, court procedures, forms needed, schedules and specific case information.
2. Reviews and processes payments for tickets, court costs, civil filing fees.
3. Opens criminal case files. Processes all paperwork filed with the court, prepares court-appointed attorney contracts, produces judges’ dockets, schedules proceedings and sends Notices as appropriate.
4. Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments. Prepares and produces judges’ civil dockets weekly, along with preparing the appropriate civil paperwork required for each file scheduled on those days.
5. Processes civil infractions and traffic misdemeanors, and marine, snowmobile, conservation and other violations.
6. Processes mail, which includes matching checks with case files and entering payments into the cash register. Delivers mail to other departments and courts.
7. Reviews legal documents such as writs of garnishment and restitution, stipulations, order and briefs, petitions for installment payments and others for timeliness, completeness and compliance with the court rules. Examines and enters judgments on civil cases that are adjudicated. Updates civil files and provides clerical support on civil days in the courtroom.
8. Enters case file information, adjournments, dispositions, civil judgment and other information into computer system. Enters warrants, bond conditions, probation conditions, and other case related information into LEIN.
9. Sends notices, prepares bench warrants and suspends driver licenses as authorized.
10. Processes garnishments, objections to garnishments and motions for installment payments.
11. Maintains case histories for civil cases and closes cases by recording disposition in case file and on the computer. Notifies parties of disposition and files closed cases.
12. Reviews court files to determine readiness for hearings, trials, default judgments, dismissals and other court proceedings; includes checking for service and completeness of documentation.
13. Prints and mails computer-generated notices.
14. Closes files by entering dispositions into computer and producing judgments of sentence, commitments and other necessary documentation. Prepares abstracts that are not computer generated.
15. Closes criminal cases by collecting fines and costs, distributing disposition as appropriate, submitting abstract of conviction to Secretary of State on driving offenses and electronically reporting criminal convictions to the Michigan State Police Criminal Justice Information Center as appropriate.
16. Forfeits bonds after proper notification of defendant or bonding agency. Processes bond transfer to other courts. Applies bond to fines and costs as appropriate.
17. Produces correspondence, notices, orders and legal documents and performs a variety of support tasks such as copying records and filing tickets and other documents. Prepares certificates of conviction.
18. Processes electronic citations which includes uploading citations from all Jackson County law enforcement agencies and downloading information into Court computer system (JIS).
19. Assists in maintaining the court’s accounting system, includes balancing register at the end of the day, posting daily receipts, maintaining bond account records and performing related bookkeeping duties.
20. Assists in various special projects including collection of accounts receivable and record retention and disposal.
21. May serve as backup to Court staff performing various bookkeeping, record keeping, and accounting functions. Prepares bank deposits. Assists in courtroom for case processing.
22. May serve as Deputy Clerk in the Collections Division.
23. May serve as Deputy Clerk in the Probation Department.
QUALIFICATIONS: Education: High school graduation or equivalent with classes in office and business. Prefer advanced coursework in data processing, accounting or related area.
Experience: One year of experience preferably in a court or law office providing knowledge of the processing of district court cases. Ability to type 50 wpm and/or pass data entry at 6500 keystrokes.
Other Requirements: Ability to be LEIN certified.