Bilingual Purchasing Assistant

POSITION TITLE Purchasing Assistant

Position Summary

In this position, you will support overall purchasing operations with a primary focus on import and inventory management. The role involves purchase order processing, inventory control, sales forecasting support, quality assurance coordination, and cross-functional communication to maintain optimal inventory levels. You will also analyze inventory data, investigate discrepancies, and help ensure efficient supply chain operations.

Responsibilities

Purchasing Responsibilities (90–95%)

• Support overall purchasing operations and departmental administration
• Process purchase orders, maintain purchase order (PO) data, and coordinate EDI order transmissions
• Manage inventory and perform inventory data analysis
• Reconcile inventory and investigate discrepancies with warehouse and logistics teams
• Support replenishment planning and maintain optimal inventory levels
• Coordinate shipment schedules, production status, and purchasing information with the Japan headquarters
• Assist in purchasing planning based on sales forecasts and promotional plans
• Calculate transportation costs, duties/tariffs, and related expenses, and support cost management
• Coordinate quality control activities and work closely with related departments
  
  
  

IT Backup Support (5–10%) Only when the IT personnel is unavailable

• Provide administrative support for Microsoft 365 services, including Exchange, SharePoint, and Teams
• Manage ERP system user access and perform basic system configurations
• Support workflow system operations and maintenance
• Administer SharePoint permissions and access controls
• Troubleshoot technical issues and provide user support
• Provide basic network support, including DNS, DHCP, VPN, and firewall-related issues and configurations
  
  
  

Qualifications

• Strong proficiency in Microsoft Office, particularly Excel
• Experience with SUMIFS, XLOOKUP, and Pivot Tables
• Strong written and verbal communication skills in Japanese
• Excellent attention to detail and accuracy
• Strong organizational and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
  
  
  

Preferred Requirements

• 2 years of experience in importing, logistics, purchasing, inventory management, or supply chain operations
• Experience with Microsoft Dynamics 365 Business Central or similar ERP systems
• Flexible, positive, and proactive approach to work
• Team-oriented mindset and strong interpersonal skills
  
  
  

LOCATION Torrance , CA

SALARY USD45,000-55,000（DOE)

Additional Information

• Candidates without prior IT experience will be considered if they have a strong interest in IT
• Training will be provided for IT-related responsibilities
  
  
  

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