Site Administrative Coordinator

Company: Jabil, Inc.

Job Summary:

The Site Administrative Coordinator at Jabil, Inc. provides comprehensive administrative, operational, and logistical support to ensure the smooth and efficient functioning of the site. This role serves as a central point of coordination for site activities, customer visits, and internal events, supports site leadership, and helps create a professional, welcoming, and well-organized work environment for employees and visitors.

Job Responsibilities

• Provide comprehensive administrative support to site leadership, including managing calendars, scheduling meetings, arranging travel, and preparing presentations and reports.
• Coordinate customer and visitor site visits, including scheduling, attendee communication, hotel information, conference room setup, catering, and preparation of welcome materials.
• Maintain a calendar of onsite groups to ensure adequate space, resources, and support availability.
• Organize and support onsite meetings for staff, vendors, forums, and training sessions.
• Manage office supplies, equipment, break room snacks, coffee service, and weekly orders; oversee janitorial coordination and conference room upkeep.
• Serve as the primary point of contact for visitors, internal teams, and external partners, maintaining a professional and welcoming presence at the site.
• Support site-level activities and events such as volunteer initiatives, celebrations, festivals, team-building events, and health & wellness programs.
• Assist with onboarding for interns and new employees, including workspace preparation, IT coordination, and administrative guidance; support JET program tracking as needed.
• Assist with facility-related requests and work orders to ensure timely resolution of maintenance and operational issues.
• Process expense reports, travel arrangements, purchase requisitions, invoices, and Coupa transactions accurately and in a timely manner.
• Organize and maintain physical and electronic filing systems, ensuring confidentiality and ease of retrieval.
• Perform data entry, record-keeping, and generate reports as required.
• Manage incoming and outgoing mail and shipments.
• Collaborate with cross-functional teams to ensure seamless administrative and site operations.
• Adhere to all company policies, procedures, and safety regulations.
• Perform other duties as needed to support overall site operations.
  
  

Job Qualifications

• High school diploma or equivalent required; Associate’s degree or higher in business administration or a related field preferred
• 2 years of experience in an administrative, site coordination, or project coordination role, preferably in a manufacturing or corporate office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
• Strong written and verbal communication skills with a professional and customer-focused demeanor
• Excellent organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously
• High attention to detail and accuracy
• Ability to work independently with minimal supervision and collaboratively as part of a team
• Ability to work on-site at the Austin facility, and at times, work extended hours as required
• Proven ability to handle confidential information with discretion
• Experience with office equipment and technology (printers, scanners, video conferencing systems)
• Strong problem-solving skills with a proactive, service-oriented approach
  
  

, BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.