Document Coordinator / Controls (Engineering)

Document Coordinator / Controls (Engineering)

Lakewood, CO

Hybrid (Contract until March 2027)

PLEASE NOTE:

• Candidates must be authorized to work in the US indefinitely without restrictions - no visa sponsorship available. No C2C.

Essential duties and responsibilities:

• Administer daily Records & Information Management (RIM) Department functions.
• Assist with transition of departmental data from source location to SharePoint team-sites.
• Verify all official records archived to commercial offsite storage have standard taxonomies, retention assigned, and adequate descriptions.
• Reconcile offsite storage inventory to ensure integrity of internal systems used to manage physical records inventory.
• Assist with the management of offsite storage and retrieval of paper records to minimize cost and maintain process consistency.
• Assist with large quantities of incoming information from field locations, this can include carrying heavy boxes and working with paper and other materials.
• Assist with Box indexing and labeling and working with our offsite storage representatives to capture all necessary information of company records due to be sent offsite.
• Assist with all department project work as assigned.
• Maintain a regular, dependable attendance, and high level of performance.
• Collaborate with a wide variety of people with tact, courtesy and professionalism.
• Partner with Team members, other Departments and organizations to achieve overall company objectives.
• Communicate clearly and concisely (verbal and written) in person, by telephone, and in email and listen carefully
• May be required to work non-traditional hours as needed.
• Maintain a high regard for personal safety, the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.

Minimum requirements:

Education:

• High School diploma GED required

Experience/Specific Knowledge:

• A minimum of two (2) years direct work experience in an office support environment.
• Proficiency in SharePoint and other Office 365 applications desirable.
• Demonstrated understanding of Information Management principles is desirable.
• Intermediate proficiency with Microsoft Office applications (including but not limited to Word, Excel, Outlook and PowerPoint) for the purpose of word processing, spreadsheets and information retrieval.
• Strong reading, listening and analytical skills and logical thought processes, with the ability to identify and resolve complex issues/problems.

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities:

• Utilize strategic approach for planning and problem solving, with a “continuous improvement” mindset.
• Problem solving skills, including logical thought processes, with the ability to solve complex issues/problems.
• Speaks clearly and persuasively in positive or negative situations and listens and gets clarification.
• Ability to successfully perform multiple tasks with strict deadlines with minimal supervision.
• Write effectively and understand written communications, including but not limited to email.
• Observes safety and security procedures and uses equipment and materials properly.
• Ability to successfully perform the required and expected duties with minimal direct supervision, organizes and prioritizes daily work, and consistently takes initiative.
• Strong customer service qualities including positive attitude, sense of urgency and “can-do” disposition.
• Ability to quickly change direction in a fast- paced environment while effectively communicating within the organization.
• Work cooperatively and effectively with others and maintain confidentiality when appropriate.
• Ability to maintain a measurable high level of performance.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, focus attention on details, follow work rules and adhere to established work schedules.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.
• Ability to successfully organize and perform multiple tasks simultaneously, frequently under strict deadlines.
• Ability to analyze events at the transaction level and apply sound and consistent resolutions to such events.
• Ability to write routine reports and correspondence.

Physical Demands:

All the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential function of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

• Sitting; standing; walking or moving throughout the facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting to 40 lbs.
• Must be able to sit for prolonged periods of time.
• Must be able to stand for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

Working Conditions:

• Occasional overnight travel and weekend travel may be required.
• May be required to work nights and weekends, or non-traditional work hours as needed.

JAB Recruitment is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V

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